Concept: Calculating Leave Taken

To determine the number of days to count as taken for a leave request, Workday:

Uses the

Days to Include

option on the

Balance/Leave Taken

tab of the

Create Leave Type

task.

Calculates the hours for each day taken, if the leave type is hourly.

Takes the total scheduled hours for a worker across all eligible positions and divides it by the number of days in the week.

Prorates leave units if you select

Prorate by Leave Percentage

for the leave type and workers enter a leave percentage on the leave request.

Options that reference work days require a holiday calendar and a work schedule calendar.

This table explains how Workday determines days and hours taken for each option:

Days to Include	Days Counted as Taken	Hours Counted for Each Day Taken	Example
All Days	Every day	Scheduled weekly hours divided by 7.	Jane is scheduled to work 35 hours a week. Each day of leave is equal to 35 ÷ 7, or 5 hours.
Weekdays (Mon - Fri)	Monday through Friday only.	Scheduled weekly hours divided by 5. Workday ignores weekends.	Dawn is scheduled to work 35 hours each week. Each day of leave on a weekday equals 35 ÷ 5, or 7 hours. Workday doesn’t count hours for Saturday or Sunday.
Workdays (Non-Holiday)	Work days the worker is scheduled to work, excluding work days that are holidays.	Scheduled hours for the leave date, as determined by the work schedule and holiday schedule. Workday doesn’t include hours during holidays, even if the worker is scheduled to work that day.	Hahn is scheduled to work: 9 hours on Monday. 8 hours on Tuesday. 8 hours on Wednesday, a holiday. Workday counts 9 hours for Monday, 8 hours for Tuesday, and no hours for Wednesday.
Workdays (Work Hours Exceed Holiday Hours)	Work days the worker is scheduled to work, including work days that are holidays, if the scheduled hours exceed the holiday hours.	Scheduled hours for the leave date, based on the work schedule, minus any holiday hours for the same day.	Robert is scheduled to work 8 hours on Monday but has 4 hours of holiday that day. Workday counts 4 hours as leave for Monday. Workday doesn't count hours for a day that Robert books 8 hours of holiday. Even if he's scheduled to work 4 hours on that day.
Configure Days to Include	Days defined in the Included Days prompt. Select the Include Holidays from the Holiday Calendar check box to include holidays.	Scheduled hours for the leave date. Select the Include Holidays from the Holiday Calendar check box to include hours from holidays.	David requests leaves from Sunday through Friday, Workday counts leaves from his scheduled days; Sunday through Thursday.

Create Leave Types

Steps: Create Calendars