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Administrator Guide
Last Updated: 2024-05-17
Concept: Identifying Workers on Leave

Concept: Identifying Workers on Leave

When a worker is on leave, Workday displays an
(On Leave)
 notation after the worker’s name. This depends on the
On Leave Status Visibility Type
 setting on the leave type. You can configure the leave type to display the
(On Leave)
 status:
  • Always.
  • Never.
  • Only to those who are authorized to see the worker's leave of absence. When you select the
    Only Show to Users Secured to Leave of Absence Event
     option for
    On Leave Status Visibility Type
    , anyone with view permission on the
    Worker Data: Leave of Absence
     domain can view the
    (On Leave)
     status for the worker.

Multiple Job Visibility

If your leave types display the
(On Leave)
 status and your tenant has multiple jobs set up, you can display these notations when a worker goes on leave:
  • (On Leave)
     displays after the worker’s name and after every position if the worker is on a:
    • Worker-based leave.
    • Position-based leave for every position. (A plus sign displays (+) after a secondary position's name.)
  • (On Leave)
     displays only after the positions that are on leave, not the worker's name, if the worker:
    • Is on a position-based leave for a subset of his positions, and
    • Isn’t on a worker-based leave.
Only Show to Users Secured to Leave of Absence Event
 displays notations for positions with leave events that managers can view. They see the
(On Leave)
 notation after the worker's name only if they have permission to view leave events for all of the worker's positions.

Example: Worker-Based and Position-Based Leave Visibility

Jim has 3 positions: professor, researcher, and physician. All of the leave types he’s eligible for are set to display the
(On Leave)
 status.
  • If Jim takes a worker-based leave of absence
    (On Leave)
     displays after his name and after each of his 3 positions.
  • If he takes a position-based leave from his professor position only
    (On Leave)
     displays after his professor position only.
  • If Jim takes a position-based leave for all 3 of his positions
    (On Leave)
     displays after his name and after each position.

Concurrent Leave Visibility

If a worker is on 2 or more leaves concurrently, Workday uses the least restrictive
On Leave Status Visibility Type
 setting to determine whether to display the
(On Leave)
 status. Workday re-evaluates the status visibility whenever you start or end a leave that overlaps with another.
Leave A Setting
Leave B Setting
Result
Always Show
Always Show
Always Show
Always Show
Never Show
Always Show
Always Show
Only Show to Users Secured to Leave of Absence Event
Always Show
Never Show
Never Show
Never Show
Never Show
Only Show to Users Secured to Leave of Absence Event
Only Show to Users Secured to Leave of Absence Event
Only Show to Users Secured to Leave of Absence Event
Only Show to Users Secured to Leave of Absence Event
Only Show to Users Secured to Leave of Absence Event

Reports

These reports display workers and positions on leave:
  • Workers on Leave
  • Workers Returning from Leave