Setup Considerations: Leave Balance Deduction Override
You can use this topic to help make decisions when planning your configuration and use of Leave Balance Deduction Overrides. It explains:
- Why to set it up.
- How it fits into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
Leave Balance Deduction Overrides enables you to configure leave types to allow workers to take the twice the amount of leave by deducting from their leave balance at half the rate.
Business Benefits
This helps you to allow workers to take their leave in accordance with local regulations.
Use Cases
A worker has an entitlement of 25 days of leave at their full rate. You can use a leave balance deduction override on the leave type so that they can instead take 50 days of leave at half of the rate of deduction.
A worker has an entitlement of 50 days for Paid Parental Leave at full rate of deduction. They submit a leave request for 25 days at full rate of deduction, followed by 50 days at half rate of deduction. Their leave balance will be 0 at the end of 75 days. This override enables you to allow leave to be taken at double the duration while deducting from the leave balance at half of the rate.
Questions to Consider
Which leave types do you want to enable Leave Balance Deduction Override on? | The main leave type and the additional leave type must both of the same type, position based or not. |
Will you update existing leave types to have a Leave Balance Deduction Override? | If there are previous leave requests of the existing leave type, they will be retroactively updated. |
Requirements
- Additional leave types that you select in the configuration must not track balances.
- The main leave type and the additional leave type for a Leave Balance Deduction Override must use the same units. The additional leave type that you select will count as units taken for the main leave type.
Limitations
Entitlement per Event isn't supported with Leave Balance Deduction Overrides.
Security
Set Up: Leave of Absence
in the Time Off and Leave functional area to provide access to configure and view Leave Balance Deduction Overrides.Reporting
You can use the
All Leave Families
report to see the leave types that have Leave Balance Deduction Override enabled in the Leave Balance Deduction Override
column.Connections and Touchpoints
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.