Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Concept: Importing Leave of Absence Events

Concept: Importing Leave of Absence Events

You can load large volumes of leave of absence events into Workday Absence using Workday Enterprise Interface Builder (EIB) and SOAP UI for these web services:
  • Import Request Leave of Absence
  • Import Request Return From Leave of Absence
You can use these web services to:
  • Load leave events in Workday from a third-party tool.
  • Migrate validated leave events into Workday.
  • Load batches of leave events in bulk.
  • Correct multiple leave events for multiple workers.
To avoid introducing risks when loading request leave of absence events, Workday recommends that you don't load these events in the same file:
  • Events linked to prior events.
  • New events and corrections.

Business Processes

Importing a batch of leave of absence events launches these respective business processes:
Business Process
Notes
Request Leave of Absence
You can add users to the security groups of the
Import Request Leave of Absence Events
 initiating action to enable them to load request leave of absence events in batches.
Request Return from Leave of Absence
You can add users to the security groups of the
Import Request Return from Leave of Absence Events
 initiating action to enable them to load request return from leave of absence events in batches.
When you migrate large volumes of leave events during deployment, Workday recommends that your business processes include either:
  • Only the
    Initiation
     step.
  • The
    Completion
     step as the last step.
When you load leave events using the import web services, Workday automatically completes the respective business process, then runs subprocesses.

Tips for Entering Data in the EIB Spreadsheet

As you complete the EIB template, consider these fields:
Field
Notes
Header Key
Determines the batch for a leave event. Use the same header key to group all events in a batch.
Example: To load events in 2 batches, use
1
 for the first 500 rows and
2
 for the next 1,000 rows.
Line Key
An incremental value for each row within a header key batch.
Example: Use
1
 for the first row,
2
 for the second row,
3
 for the third row, and so on. Restart the numbering at 1 for each batch.
Request Leave of Absence ID
Workday assigns a value if you don't provide one.
This field is available only on the Import Request Leave of Absence Events EIB spreadsheet.
Correction
Enter
Y
 or
N
 to indicate that you're correcting an existing leave event.
Leave of Absence Type
This field is available only on the Import Request Leave of Absence Events EIB spreadsheet.
First Day of Leave
The first date of a worker's leave. Example:
2020-03-25
.
This field is available only on the Import Request Leave of Absence Events spreadsheet.
Estimated Last Day of Leave
The estimated last date of a worker's leave. Example:
2020-04-22
.
This field is available only on the Import Request Leave of Absence Events spreadsheet.
Row ID
A unique numerical value for each row.
This field is available only on the Import Request Return from Leave of Absence Events spreadsheet.
Request Leave of Absence
To return a worker from leave, enter the unique
Request Leave of Absence ID
 of the request leave of absence event.
This field is available only on the Import Request Return from Leave of Absence Events spreadsheet.
First Day of Work
The date a worker returns to work. Example:
2020-04-24
This field is available only on the Import Request Return from Leave of Absence Events spreadsheet.
Actual Last Day of Leave
The actual last date of a worker's leave. Example:
2020-04-23
This field is available only on the Import Request Return from Leave of Absence Events spreadsheet.

Validating Leave of Absence Events

When you load events using the import web services, Workday validates each leave event.
The import web services ignore validation rules that you've configured on:
  • Leave Type.
  • Business process.
Once the web services complete importing leave events, you can view the validations for leave events in Workday.