Example: Settle Intercompany Transactions with Different Header and Line Companies

This example illustrates how to settle intercompany transactions with different header and line companies on the supplier invoices.

Your company, Global Modern Services (GMS), buys office supplies on behalf of Green Planet Solutions (GPS). You create a supplier invoice with GPS as the company on the invoice line. When the invoice is approved, Workday creates a corresponding intercompany transaction for GPS. You need to settle the supplier invoice to pay for the office supplies that you purchased for GPS.

Set up intercompany profiles for both companies and select these options for GMS:

Initiate Allowed

Record Intercompany Receipt

Create and approve a supplier invoice with:

GMS as the company initiating the invoice.

GPS as the company on the invoice line.

Security: Process: Settlement
domain in the Banking and Settlement functional area or 1 or more of these domains:

Process: Ad Hoc Payment Settlement
domain in the Banking and Settlement functional area.

Process: Bank Account Transfer for Settlement/Settlement
domain in the Banking and Settlement functional area.

Process: Customer Invoice Payment/Settlement
domain in the Customer Accounts functional area.

Process: Customer Refund Settlement
domain in the Customer Accounts functional area.

Process: Expense Report Payment/Settlement
domain in the Expenses functional area.

Process: Intercompany Payment/Settlement
domain in the Financial Accounting functional area.

Process: Miscellaneous Payment Request Settlement
domain in the Miscellaneous Payments functional area.

Process: Pending Student Refund/Settlement
domain in the Student Financials functional area.

Process: Procurement Card Payment/Settlement
domain in the Procurement functional area.

Process: Student Payment/Settlement
domain in the Student Financials functional area.

Process: Student Sponsor Refund/Settlement
domain in the Student Financials functional area.

Process: Supplier Invoice Payment/Settlement
domain in the Supplier Accounts functional area.

Access the

Create Settlement Run

task.

Select Global Modern Services, Inc. (USA)
from the

Company

prompt.

Click

Select Supplier Invoices
from the

Add

prompt.

In the

View Results Option

section, select Itemized View
.

Click

In the

Selected Item Information

section, select the supplier invoice that you created.

Click

Process

Concept: Intercompany Transactions

Steps: Set Up On-Behalf Intercompany Transactions

Create Supplier Invoices

Create Manual Settlement Runs