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Administrator Guide
Last Updated: 2025-12-12
Generate 1099 Electronic Files

Generate 1099 Electronic Files

  • Set up 1099 reporting and ensure that you've configured:
    • A company tax ID with the 5-character transmitter control code the IRS has issued to your organization.
    • An electronic filing 1099 integration.
  • Configure the
    1099 Electronic Filing Run
     business process in the Supplier Accounts functional area.
From 1099 runs, Workday can produce these types of electronic 1099 MISC or 1099 NEC files, which you can upload to the IRS FIRE system:
ORIG
Original 1099 returns.
CORR
A correction designation of previously processed 1099 returns.
TEST
A test file to submit during the IRS test period.
REPL
A replacement file for original or corrected 1099 returns with processing errors.
You can also produce and upload ORIG 1099 files for the IRS IRS Taxpayer Portal.
Both IRS file formats enable you to upload a single file that includes multiple companies.
  1. Access the
    Generate 1099 Electronic Filing
     task.
  2. As you complete the task, consider:
    Option Description
    Filters
    To locate a 1099 run more easily, you can filter the options in the
    1099 Run for Generate Electronic Filing
     prompt by:
    • 1099 form type.
    • Tax year.
    • Company.
    1099 Run for Generate Electronic Filing
    When you select a corrected 1099 run, Workday automatically produces a CORR file.
    When you select a 1099 form for tax year 2024 or earlier, you can only select the
    FIRE File Format
    . For tax year 2025 select the
    IRIS File Format
     for
    .csv
     files, or the
    FIRE File Format
     for
    .txt
     files.
    Transmitter Company
    Select a company that has a transmitter control code from the IRS.
  3. (Optional) When you opt into the Combined Federal/State Filing (CF/SF) program, review and update the list of participating states to include in your return.
    For IRIS e-filing, we display only states that are enabled for CF/SF, and include the top 2 states based on amount. For paper filing, we display the top 2 states based on amount, regardless of CF/SF.
Workday creates a 1099 electronic filing run from the data in the 1099 run that you select.
When you select
FIRE File Format
, Workday excludes forms with excess golden parachute payments from electronic files, as these amounts can no longer be submitted to the FIRE system. Select
IRIS File Format
to file these 1099 forms electronically. Alternatively, you can paper file these forms:
  • Access the PDF of the payee copies from the corresponding 1099 printing run using the
    1099 Work Area
     report.
  • Manually copy information from applicable payee copies onto the official IRS preprinted forms.
  • Paper file the information returns for applicable payees following all relevant IRS guidelines.
  • To download the electronic 1099 file, access the electronic filing run on the
    1099 Work Area
    .
  • Upload the file to the IRS FIRE system or the IRS IRIS Taxpayer Portal.