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Administrator Guide
Last Updated: 2024-11-29
Create 1099 Runs

Create 1099 Runs

  • Set up 1099 reporting for the reporting year. See Steps: Set Up 1099 Reporting.
  • Security:
    Reports: Supplier Accounts 1099 - USA
     domain in the Supplier Accounts functional area.
You can create original or additional 1099 runs. See Concept: 1099 Runs.
  1. Access the
    Create 1099 Run
     task.
  2. As you complete the task, consider:
    Option Description
    1099 Run Selection
    Select:
    • Initial Run
       to create or modify an original 1099 run for a given form type, tax year, and company.
    • Additional Run
       to create an additional 1099 run that only includes data for payees missing from existing 1099 runs for the same form type, tax year, and company.
    1099 Run
    Displays when you create additional runs.
    Select the original 1099 run that's missing payees.
    1099 Form Type
    Tax Year
    When you create additional 1099 runs, Workday populates the form type and tax year from the 1099 run that you select.
    Company
    You can select:
    • Companies with a base currency of USD.
    • Company hierarchies where at least 1 company has a base currency of USD.
    When you create additional 1099 runs, Workday populates the company from the 1099 run that you select.
    Modify Existing 1099 Data
    Displays when you create initial 1099 runs.
    You can select this check box:
    • When there's already an original 1099 run for the same form type, tax year, and company.
    • To confirm that you want to replace the original 1099 run and merge additional runs.
Workday saves the 1099 processing run and displays a report of 1099 payees and amounts:
  • 1099 runs only include payees with reportable federal payment amounts greater than zero. Payees with reportable state payments whose federal payments amount to zero don’t show in 1099 runs.
  • You can drill down on payees for an overview of their 1099 run data for the selected company.
When you create additional runs, Workday:
  • Saves 1 additional 1099 run with payees that you set up for 1099 processing and who aren't already included in original or additional 1099 runs for the same form type, tax year, and company.
  • Doesn’t update the original 1099 run.
  • Print 1099 forms for your payees and 1096 forms for your records.
  • Generate 1099 electronic files for the IRS.