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Administrator Guide
Last Updated: 2024-01-26
Create Financial Accounting Adjustments

Create Financial Accounting Adjustments

  • Set up financial accounting adjustments.
  • Security: These domains in the Financial Accounting functional area:
    • Manager Reports: Accounting Adjustment
    • Process: Accounting Adjustment
You can create an accounting adjustment to reclassify costs on these settled financial transactions:
  • Expense reports.
  • Procurement card transactions.
  • Fully or partially paid supplier invoices, excluding supplier invoices for lease-type supplier contracts.
  • Supplier invoice adjustments.
You can also create accounting adjustments on billable project worktags and project transfers for these transactions:
  • Expense reports.
  • Supplier invoices.
  • Supplier invoice adjustments.
Once you create an accounting adjustment, you can't edit it.
  1. Select
    Accounting
    Adjust Accounting
     from the related actions menu on the transaction.
    Workday disables the
    Prepaid
     check box when you create an accounting adjustment on a billable project worktag transaction or adjustment from a project transfer.
  2. As you complete the task, consider:
    Option Description
    Proposed Budget Date
    Select to change the budget date of the transaction.
    Proposed Spend Category
    Select to reclassify a spend category on a transaction.
    You can’t reclassify the spend category when the spend category is associated with a purchase item or expense item.
    Proposed Adjustment Worktags
    Select the worktags that you wish to use to adjust the transaction.
    Prepaid
    Select to reclassify supplier invoices to prepaid.
    When you reclassify a prepaid supplier invoice, you can't create another accounting adjustment for that transaction line.
    You also can't create new accounting adjustments for an invoice line when you reclassify a supplier invoice line to prepaid.
    Billable
    Select to charge spend transactions back to a customer. You can't reclassify:
    • A procurement card transaction to a billable project.
    • A transaction that's both billable and prepaid.
    Prepaid Amortization Type
    Select a prepaid amortization type of
    Manual
     or
    Schedule
     when you reclassify a prepaid supplier invoice.
    Workday populates the prepaid amortization type options from existing supplier invoice lines.
When you approve the adjustment transaction, Workday:
  • Records the accounting adjustment date.
  • Links to the accounting adjustment and identifies the adjusted lines on the
    Accounting Adjustment
     tab of the original transaction.
Cancel an
In Progress
 accounting adjustment by selecting
Accounting Adjustment
Cancel
 from the related actions menu on the accounting adjustment. You can't cancel approved accounting adjustments, however, you can cancel a settlement run for an operational transaction to cancel all related accounting adjustments.