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Administrator Guide
Last Updated: 2023-06-23
Create Amortization Schedules and Installments for Prepaid Supplier Invoices from Accounting Adjustments

Create Amortization Schedules and Installments for Prepaid Supplier Invoices from Accounting Adjustments

  • Specify
    Schedule
     or
    Manual
     as the
    Prepaid Amortization Type
     in the accounting adjustment
    Prepaid Details
     tab.
  • Configure the
    Prepaid Spend Amortization Event
     business process and security policy in the Supplier Accounts functional area.
  • Security:
    Process: Supplier Invoice - Prepayments
     domain in the Supplier Accounts functional area.
Create amortization schedules or manually amortize prepaid installments for prepaid accounting adjustment transaction lines. You can also record prepaid spend amortization operational journals from prepaid schedule installments and directly link to the supplier invoice and accounting adjustment transaction.
  1. The prepaid amortization types must be
    Schedule
     or
    Manual
    . From the related actions menu of the accounting adjustment for a paid supplier invoice:
    Option Description
    Schedule
    1. Select
      Accounting Adjustment
      Create Prepaid Spend Amortization Schedule
      .
    2. Select a
      Frequency
       for generating installments, such as
      Quarterly
       or
      Monthly
      .
    3. Enter the number of installments for the amortization schedule.
    4. Select a
      Prepaid Amortization Date
      :
      • Use Invoice Date
        , the schedule begins on the invoice start date.
      • From Date
        , amortization begins on the date you specify.
    5. Select
      Add Lines
       for each prepaid line or line split for the schedule.
    6. Click
      Save and Continue
      .
    7. Select:
      • Generate Installments
      • Edit Schedule
        Update installment and date information,
        Add Lines
        , or
        Remove Lines
         on the amortization schedule.
      • Put Schedule on Hold
         or
        Release Schedule From Hold
    8. Click
      Customize Installments
       to modify installment dates and amounts.
    Manual
    1. Select
      Accounting Adjustment
      Create Prepaid Spend Amortization
      .
    2. Specify the
      Accounting Date
       for prepaid spend amortization on the accounting adjustment transaction.
Workday creates new accounting that credits the account used by the
Prepaid Spend
 posting rule.
Release available prepaid spend amortization installments and generate accounting:
  • Use the
    Schedule Prepaid Spend Amortization Installments
    task to schedule amortization installments.
  • From the
    View Prepaid Spend Amortization Schedule
     report, select the
    Prepaid Spend Amortization Installment
    Amortize
     related action from an installment.
View the prepaid amortization schedule and details of the accounting adjustment in the
Prepaid Details
 tab of the supplier invoice.