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Administrator Guide
Last Updated: 2024-01-26
Steps: Process Accounting Journals

Steps: Process Accounting Journals

You can create and edit accounting journals and post them to these ledger types to maintain a detailed record of financial transactions:
  • Actuals
  • Commitment
  • Obligation
  2. Create journals based on recurring journal templates.
  3. Access the
    Mass Post Reversal Journals
     task.
    Once the reversal journal period opens, you can post the reversal journals.
    You can post intercompany reversal journals only if all companies in the journal have the period open.
    Security:
    Process: Journals - Core
     domain in the Common Financial Management functional area.
  5. (Optional) Access the
    Revise Journal
     task from
    My Tasks
    .
    Change the accounting date, correct the journal, and resubmit for approval.
    Security:
    Process: Journals - Core
     domain in the Common Financial Management functional area.
  6. (Optional) Enable suspense processing for accounting journal sources.
    1. Enter a suspense threshold percent for each journal source that you want to enable suspense processing for.
    2. Enable suspense processing and configure suspense account rules for the
      Import Accounting Journal
       web service.
  7. (Optional) Upload journal data into Workday from a spreadsheet.
    When you enable suspense processing, Workday applies the suspense processing rules when you run the
    Import Accounting Journal
     web service.
  8. In the
    Intercompany Accounting Journal Options
     section, select the
    Copy Attachments to Intercompany Accounting Journals
     check box to copy file attachments from intercompany accounting journals to associated child journals.
  9. (Optional) From the related actions menu for a manual journal, select 1 of these options:
    • Journal
      Add Attachment
    • Journal
      Add/Change Attachment
    You can add and edit attachments for accounting journals with a status of:
    • Created
    • In Progress
    • Posted
    • Unposted
    Security: These domains in the Common Financial Management functional area:
    • Process: Journals - Add Attachment
    • Process: Journals - Add/Change Attachment
Review journal and recurring journal details.
Use the:
  • Find Journals
     report to view journals to you have access to.
  • Find Journal Lines
     report to view reversal journals with a status of
    Created
    .