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Administrator Guide
Last Updated: 2025-09-19
Steps: Upload Journals

Steps: Upload Journals

Use Enterprise Interface Builder (EIB) to upload accounting journal data from a spreadsheet. When successfully completed, the upload automatically triggers the
Accounting Journal Event
 business process. Select the
Automatically Complete
 option when you prepare the spreadsheet to have Workday:
  • Complete approvals automatically.
  • Bypass reviews and
    To Do
     tasks.
  • Skip Notifications in the
    Accounting Journal
     event business process.
After you successfully upload journals into Workday, you can view the journals by accessing the
Find Journals
 report.
  1. In the
    Template from Web Service Operation
     prompt, select:
    • Import Accounting Journal
      : For optimal performance when importing a small number of journals that contain large volumes of journal lines.
    • Submit Accounting Journal
      : For optimal performance when importing journals that contain less than or equal to 1,000 journal lines.
    • Bulk Import Submit Accounting Journal
      : For optimal performance when importing a large number of journals that contain less than or equal to 1,000 journal lines.
  2. From the related actions menu of the integration system for the upload, select
    Template Model
    Generate Spreadsheet Template
    .
    To maintain the correct spreadsheet format, don't change the .xml file extension.
    Security: These domains in the Integration functional area:
    • Integrations: EIBs
    • Integration Configure
    • Integration Event
  3. To customize the template, edit the template model of the EIB.
  4. Enter business data into the spreadsheet.
  5. Confirm that you are in a security group that has these permissions:
    • Access to the
      Import Accounting Journal
       web service initiating action in the
      Accounting Journal Event
       business process.
    • Modify permission on the
      Integrations: EIBs
       domain and either the
      Integration Build
       or
      Integration Event
       domain.
    If you have enabled suspense processing, Workday applies the suspense processing rules when you run the
    Import Accounting Journal
     web service.