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Administrator Guide
Last Updated: 2023-06-23
Steps: Process Cash Advance Requests

Steps: Process Cash Advance Requests

Workers can use a spend authorization to request a cash advance for anticipated expenses. After you settle cash advances and process worker payments, workers can link the spend authorization with the cash advance request to an expense report.
  1. Workers select
    Cash Advance Requested
     on the spend authorization line.
  2. After reviewers approve spend authorizations with cash advance requests, you can include them in a settlement run to process each cash advance payment. To include the spend authorizations in a settlement run, complete the
    Spend Authorization
     business process.
    Select
    Cash Advances
     to find the cash advance requests you want to settle.
  3. Workers select the spend authorization with a cash advance request from the
    Spend Authorization
     prompt to link it to the expense report. You can link a spend authorization only if there’s a cash advance available balance.
    When you link a cash advance to multiple expense reports and change any expense line amount after submitting the expense reports, Workday doesn't dynamically update:
    • The cash advance applied to an expense report.
    • The cash advance available amount.
Create a cash advance repayment to collect outstanding balances from workers.