Steps: Set Up Cash Advance Requests

Configure a Review
step on the Spend Authorization
business process.

You can enable workers to create cash advance requests using a spend authorization. This gives you more options when managing expenses for workers traveling to locations that don't generally accept credit cards.

Access the

Edit Tenant Setup - Financials

task.

In the

Expenses Options

section, select the

Enable Cash Advances

check box to enable workers to request a cash advance using spend authorizations.

Security: Set Up: Tenant Setup - Financials
domain in the System functional area.

Configure the Expenses Advance
account posting rule for your company.

The expenses advance account posting rule identifies the ledger account in which to record cash advance transactions.

See Set Up Account Posting Rules.

Set up a journal source and map it to an operational journal.

Enter

Cash Advance Payment

as the journal source name and select

Workday Source

Select Cash Advance Payment
to map it to the

Cash Advance Payment Journal Entry Source

See Steps: Set Up and Update Journal Sources.

Define Bank Accounts.

On the

Edit Bank Account

task, select Cash Advance Payment
from the

Primary Account Usage

prompt to specify the bank account to use for cash advance payments.

(Optional) Define Settlement Run Custom Filters.

On the

Create Settlement Run Custom Filter

task, select Cash Advance
from the

Payment Source

prompt, and specify additional

Attributes

for this payment source.

(Optional) Define Worktag Balancing Rules for Financial Transactions.

Create a worktag balancing rule for cash advance transactions. You can either create a new rule or add an existing rule for cash advance transactions.

(Optional) Configure Worktag Balancing Rule Sets for Transaction Journals.

On the

Edit Worktag Balancing Rule Set

task, specify a financial balancing rule for the

Cash Advance

financial transaction type.

Workers can create spend authorizations with a cash advance request. After you settle cash advance payments, workers can link spend authorizations with cash advance requests to an expense report.

Process requests for cash advances.

Create Spend Authorizations