Steps: Set Up Accounting for Negative Reimbursable Expense Reports

Set up corporate credit card accounts.

Set up expense reports.

You can set up expense report accounting to:

Enable workers to submit expense reports with negative reimbursable amounts when they incur personal expenses on a corporate liability credit card.

Generate accounting for expense reports with negative reimbursable amounts and when a subsequent reimbursable expense report recovers the cost.

Access the

Create Corporate Credit Card Billing Account

task

Select

Allow Negative Reimbursable Total

(Optional) Configure Worktag Balancing Rule Sets for Transaction Journals.

If your company has worktag balancing enabled, you must enter a value in the required

Default Worktag for Expense Payee Receivable

prompt.

(Optional) Configure Optional Worktag Balancing for the Tenant.

Enter a value in the

Default Optional Worktags for Expense Payee Receivable

prompt.

Access the

Edit Company Expenses Options

task.

Select the

Enable Accounting for Negative Reimbursable Expense Reports

check box for your company.

Security: Set Up: Company General
domain in the Expenses functional area.

Set Up Account Sets.

Set Up Account Posting Rules.

Configure the

Expense Payee Receivable

account posting rule so that Workday sends the receivables to the account receivables account set.

When workers submit expense reports with negative reimbursable amounts, Workday applies the negative reimbursable amounts to future expense reports to recover the balance.

To recover worker reimbursable payments, access the

Create Expense Receivable Repayment

task. When you recover a payment, Workday generates the accounting, but you must manually enter the generated accounting journal entries.

Steps: Manage Expense Reports