Configure Optional Worktag Balancing for the Tenant

Security: Set Up: Worktag Balancing
domain in the Common Financial Management functional area.

Set up the optional balancing worktags you want to use for balancing operational transactions for all companies in your tenant. You can use optional balancing worktags with or without setting up a required balancing worktag.

You can't use an optional balancing worktag as a resulting worktag on an account posting rule.

When you enable worktag balancing for high-volume processes, the increased data volume might lead to longer processing times.

Access the

Maintain Worktag Balancing Configuration

task.

As you complete

Optional Balancing Worktag

section, consider:

Option	Description
Worktag Types	Worktag types are groupings of worktags by a business dimension. Select up to 5 worktag types to balance transactions subject to worktag balancing. Worktags that are in use as a required balancing worktag or resulting worktag aren't available for selection as an optional balancing worktag.
Default Optional Worktags for Unapplied Payments	Available options depend on the optional balancing Worktag Types you select. You can select 1 or more default optional balancing worktags that you want assigned to: Journal lines for unapplied deposited payments. On Account payments. Corresponding cash entries for unapplied payments. When you apply the payment to an invoice, Workday transfers the amount from the default optional balancing worktag to the balancing worktag you selected for the Customer Invoice Cash Sale financial transaction types.
Default Optional Worktags for Student Unapplied Payments	Available options depend on the optional balancing Worktag Types you select. You can select up to 5 default optional balancing worktags that you want assigned to journal lines for unapplied and on account payments. When you apply the payment to a student charge, Workday transfers the amount from the default optional balancing worktag to the student receivables distribution worktag.
Default Optional Worktags for Expense Payee Receivable	Available options depend on the optional balancing Worktag Types you select. You can select up to 5 default optional balancing worktags. Workday assigns the default optional worktags to these account posting rules to balance the journals for negative reimbursable expense reports: Expense Payee Receivable Credit Card Payable

Optional balancing worktags aren’t required on a transaction. You can add or remove optional balancing worktags at any time. Create adjusting journal entries if in-process transactions no longer balance after you update the optional balancing worktag configuration.

Workday recommends that you do not make changes to the balancing worktag configuration for in-process transactions.

When in use, Workday-generated journal lines are fully balanced by optional balancing worktags and automatically:

Inherit optional balancing worktags on based on the worktags selected.

Generate due to and due from entries to balance transactions.

You can create trial balance reports and balance sheets by optional balancing worktags.