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Documentation
Administrator Guide
Last Updated: 2023-06-23
Maintain Payment Elections

Maintain Payment Elections

  • Set up payment election rules.
  • Security:
    • Manage: Student Payment Elections
       domain in the Student Financials functional area.
    • Manage: Payment Election
       domain in the Expenses functional area.
    • Worker Data: Payroll (Payment Elections)
       domain in the Core Payroll functional area.
    • Worker Data: Payroll Interface (Payment Elections)
       domain in the Payroll Interface functional area.
Payment elections are maintained by:
  • The person through self-service, if you enable self-service for this type of person.
  • The payroll administrator or payroll partner, who can:
    • Add or upload initial payment elections.
    • Update existing payment elections for the person.
  • The payroll administrator or privacy specialist, who can purge payment elections for terminated workers or others who no longer require payment elections.
For each payment election, you can specify:
  • Bank account details to route direct deposits.
  • A preferred payment method for each payment type for which the person is eligible.
  • Distribution amounts for multiple elections, if you enable split distributions.
  • Country or currency, if you enable multiple countries or currencies.
You can't delete any payment elections for which the person is eligible. You can use the
Purge Privacy Data
 task to manage the purging of personal information, including payment elections, as part of a business process.
  1. (Optional) You can use the
    Audit Missing Payment Elections
     report to identify users with incomplete payment elections.
  2. Access the
    Maintain Payment Elections
     report. To set up a person's initial payment elections, click
    Add
    .
    Option Description
    Default Country
    Workday displays a person's default country in which to make payments for the pay type.
    Default Currency
    Workday displays a person's default currency in which to make payments for the pay type.
    Changing the default currency, doesn't change the currency for existing payment elections. If you want to change currency, you can edit your worker's payment elections.
    Preferred Payment Method
    Workday displays each payment type for which the person is eligible. If you select
    Direct Deposit
    , the person must have at least 1 bank account.
    Balance / Amount / Percent
    You can select
    Balance
     for the distribution type if payments for this pay type aren't split.
    • For a flat rate distribution, you can enter 1 or more
      Amount
       distributions in the order in which you want them to be processed. Then select
      Balance
       in the bottom row to distribute any remainder.
    • For distribution by percentage, you can enter a
      Percent
       distribution. The combined percentages must equal 100 percent. You can select
      Balance
       in the bottom row to distribute any remainder.
    • You can also combine
      Amount
       and
      Percent
       distributions and set the order in which you want them to be processed. Then select
      Balance
       in the bottom row to distribute any remainder.
  3. After you set up the person's initial payment elections, you can:
    Option Description
    Add
    You can set up an additional bank account to split payments, or you can move a
    Direct Deposit
     payment election from 1 bank account to another. Example: The worker needs to close the bank account currently set up for direct deposit and replace it with a new bank account. You add the new bank account and change the direct deposit payment election, then delete the old bank account.
    Edit
    In the
    Accounts
     grid, you can change the existing bank account details:
    Name
    ,
    Account Nickname
    ,
    Account Number
    , or
    Routing Number
    . When you change bank account information, Workday automatically updates all payment elections with the new account information.
    In the
    Payment Elections
     grid, you can change payment election from 1 payment type to another. When the payment election rules enable more than 1 election for a pay type, you can add rows and specify how to distribute the payments.
    Remove
    You can delete a bank account if it isn't in use by a payment election.
    View
    You can quickly access and review a worker's bank account information.
  4. If additional pay types display under
    Payment Elections Requiring Setup
    , click
    Add
     to set them up.