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Administrator Guide
Last Updated: 2023-06-23
Example: Set Up Payment Elections for Split Distributions

Example: Set Up Payment Elections for Split Distributions

This example illustrates 1 way to set up a worker's initial payment elections for split payment distributions. It includes a flat amount and percentage deposited to different bank accounts, and the balance paid by check.
The payroll administrator at Global Modern Services sets up payment elections for Adam Carlton, a US worker who wants to split his regular pay as follows:
  • 1,000 USD deposited to his checking account.
  • 75% of the total payment deposited in his savings account. Workday calculates payment election percentages on the total payment amount.
  • The balance paid in a check.
  • Set up settlement, including payment types. See Setup Considerations: Settlement
  • Set up currencies. See Steps: Set Up Currencies
  • Security:
    • Manage: Payment Election
       domain in the Expenses functional area.
    • Set Up: Payment Election
       domain in the Expenses functional area.
    • Set Up: Payroll (Payment Election Rules)
       domain in the Core Payroll functional area.
    • Set Up: Payroll Interface
       domain in the Payroll Interface functional area.
    • Worker Data: Payroll (Payment Elections)
       domain in the Core Payroll functional area.
    • Worker Data: Payroll Interface (Payment Elections)
       domain in the Payroll Interface functional area.
  1. Access the
    Maintain Payment Election Rules
     task.
  2. Select these values:
    Option Description
    Election Rule Type
    Payroll Rule
    Election Rule Name
    Regular Payments
    Run Category
    Regular
    Allowed Payment Types for Payment Elections
    Check, Direct Deposit
    Default Payment Type for Add Initial Election
    Direct Deposit
    Allowed Payment Types for Transaction Overrides
    Check, Direct Deposit
    Override Payment Type for Error Prenotes
    Check
    Max Number of Elections
    3
    Allow Mix of Payment Types
    Select check box.
    Allow Distributions By
    Amount, Percent
    Default Payment Type
    Check
  3. Click
    OK
     then click
    Done
    .
  4. Access the
    Maintain Payment Elections
     report.
  5. For
    Person
    , find the worker, Adam Carlton, and click
    OK
    .
  6. Click the
    Add
     button.
  7. Set up the checking account. Set
    Account Type
     to
    Checking
     and enter
    Routing Transit Number, Account Number
    , and
    Bank Name
    . To make it easy to distinguish his checking account from his savings account, enter the
    Account Nickname
    Adam's Checking Account
    . Click
    OK
    .
  8. Set up the savings account. Set
    Account Type
     to
    Savings
     and enter
    Routing Transit Number, Account Number
    , and
    Bank Name
    . To make it easy to distinguish his savings account from his checking account, enter the
    Account Nickname
    Adam's Savings Account
    . Click
    OK.
  9. Under
    Payment Elections
    , find the
    Regular Payments
    row and click the
    Edit
     button under
    Action
    .
  10. Set up a row for the payment election of 1,000 USD direct deposit to his checking account.
    Option Description
    Country
    United States of America
    Currency
    USD
    Payment Type
    Direct Deposit
    Account
    Adam's Checking Account
    Balance / Amount / Percentage
    For
    Amount
    , enter
    1000.00
    .
  11. Click the add icon and set up a second row for the 75% direct deposit to his savings account.
    Option Description
    Country
    United States of America
    Currency
    USD
    Payment Type
    Direct Deposit
    Account
    Adam's Savings Account
    Balance / Amount / Percentage
    For
    Percent
    , enter
    75
    .
  12. Click the add icon and set up another row to have the balance paid by check. For the last row in the grid, always either select
    Balance
     or a percentage amount that brings the total to 100.
    Option Description
    Country
    United States of America
    Currency
    USD
    Payment Type
    Check
    Balance / Amount / Percentage
    Select
    Balance
    .
  13. Click
    OK
     to save your changes.
The payment elections status is
Successfully Completed
.
To resolve split distributions, Workday uses the same order in which you set up your payment elections.
When his regular pay is 4,500 USD, his pay distributions are:
Calculation
Distribution
1,000 USD
1,000 USD direct deposit to his checking account.
75% of 4,500 USD = 3375 USD
3,375 USD direct deposit to his savings account.
125 USD remaining
125 USD balance paid by check.
When his regular pay is 1,500 USD, the pay distributions are:
Calculation
Distribution
1,000 USD
1,000 USD direct deposit to his checking account.
75% of 1,500 USD = 1,125 USD
Remaining 500 USD direct deposit to his savings account.
0 USD remaining
0 USD is paid by check.