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Administrator Guide
Last Updated: 2025-09-19
Set Up Payee Bank Account Validation Overrides

Set Up Payee Bank Account Validation Overrides

Security:
  • Set Up: Settlement
     domain in the Banking and Settlement functional area.
  • Setup: Bank Account Configuration
     domain in the Banking and Settlement and Payroll Interface functional areas.
You can create payee bank account validation overrides to customize the display and validations of payee bank account fields for countries. Workday enables you to:
  • Hide or display fields and make them required or optional.
  • Override field labels with country-specific terminology.
  • Apply format validations to reduce data entry errors.
  • Enable bank institution record search to simplify bank account detail entry.
Payee bank account validation overrides apply to bank accounts to which you issue payments. Examples:
  • Payment elections for workers and students.
  • Settlement bank accounts for suppliers, ad hoc payees, and miscellaneous payees.
  • Customer bank accounts used for settling items such as direct debit invoices or customer refunds.
Payee bank account validation overrides don't apply to company bank accounts where the company is the payer. Example: Bank accounts that you create with the
Create Bank Account
 task.
  1. Access the
    Create Payee Bank Account Validation Override
     task.
  2. From the
    Country
    prompt, select a country.
    Workday only displays countries that don't already have an override. To change payee bank account validations for countries that already have an override, access the
    Edit Payee Bank Account Validation Override
     task.
  3. Complete the task:
    Option Description
    Enable Bank Institution Record Searching
    Select to enable bank institution record search for the country.
    When you select this check box, Workday adds the
    Bank Institution Record Search Option
     prompt in the appropriate sections of the
    Create Payee Bank Account Validation Override
     task.
    Bank Institution Record Search Option
    Select the
    Prompt Search
     option for Workday to:
    • Display the corresponding field as a prompt instead of a free-text field on tasks where users maintain bank account details.
    • Populate prompt options on these fields from bank institution records that you add for the country.
    Format Validator
    Select the validator that best fits the requirements for the field and country.
    To view the list of all possible validators, browse these prompt categories:
    • Workday Recommended
    • Other Validations
    You can't customize validators or add new ones.
    Populate from Legal Name
    Displays when you select
    Optional
     or
    Required
     from the
    Bank Account Name Display Option
     prompt.
    Select this check box for Workday to populate the
    Name on Account
     field of payment elections with the student's or worker's legal name.
    Workday doesn't populate names on account for company bank accounts.
  • Run the
    Payee Bank Account Validations
     report to review payee bank account validation overrides by country.
  • Edit payee bank account validation overrides using the
    Edit Payee Bank Account Validation Override
     task.
  • Delete payee bank account validation overrides using the
    Delete Payee Bank Account Validation Override
     task.