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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Expense Management

Steps: Set Up Expense Management

Set up:
Enable these features: Security:
These domains in the Common Financial Management functional area:
  • Process: Credit Card
  • Worker Data: Credit Card Transactions
These domains in the System functional area:
  • Security Configuration
  • Set Up: System
  • Process: Expense Report - Reporting
    subdomain on the
    Process: Expense Reports
     domain in the Expenses functional area.
  • Expenses Third-Party Configuration
     domain in the Integration functional area.
Expense Management
:
  • Automatically creates expense reports and matches receipts to credit card transactions.
  • Automatically groups related expenses when travelling.
  • Enables you to gain instant spending insights through real-time credit card data.
  • Enables you to keep employees on top of their reporting by sending instant mobile notifications as soon as they use their corporate card.
  1. Configure security access to
    Expense Management
    .
  2. Set up your corporate card data feed to receive real-time transaction data
  3. Configure Workday to display a direct link to your preferred third-party travel booking tool.
Workday:
  • Automatically creates expense reports when a credit card transaction loads or when a user uploads their first receipt.
  • Automatically creates expense report lines for matching credit card transactions and quick expenses that are already in a payee's backlog.
  • Automatically matches uploaded receipts to incoming credit card transactions and merges the data onto a single expense report line.
  • Displays the
    Expense Activity
     grid on the Expenses Hub with statuses such as
    Review Match
    ,
    Information Needed
    , and
    Ready to Submit
    to indicate required actions.
  • Displays a
    Trip
     card under
    Recent Trips
     to summarize trip expenses when a user books an airfare with a corporate credit card.