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Administrator Guide
Last Updated: 2026-03-13
Create Miscellaneous Payment Requests

Create Miscellaneous Payment Requests

  • Set up a miscellaneous payment request accounting option.
  • Configure the
    Miscellaneous Payment Request Event
     business process and security policy in the Miscellaneous Payments functional area.
You can create a miscellaneous payment request to make one-time payments to miscellaneous payees. To settle these payments, you can select express settlement directly from the payment request, or use a manual or scheduled settlement run. Workday determines the payment date at the time of settlement, enabling you to align the due date with the date the payment actually settles to meet your business requirements.
  1. Access the
    Create Miscellaneous Payment Request
     task.
  2. As you complete the
    Primary Information
     section, consider:
    Option Description
    Payee
    When you create a new miscellaneous payee, you can designate it as a one-time payee that inactivates after Workday settles the payment.
    Request Category
    Workday uses the category you select here to classify and group payment requests for tracking, reporting, and processing purposes.
    You can use the
    Maintain Miscellaneous Payment Request Categories
     task to create and manage these categories.
    Handling Code
    Select how you want to handle the miscellaneous payment request. You can use this attribute to:
    • Group miscellaneous payments in settlement runs.
    • Organize check and advice payments in batch files for printing.
    • Report on miscellaneous payments in custom reports.
    Bank Routing Code
    Displays when you configure bank routing codes and map them to bank accounts in bank routing rules.
    When you want Workday to settle the miscellaneous payment request from a specific bank account, select the corresponding bank routing code.
  3. As you complete the
    Payment Details
     section, consider:
    Option Description
    Control Total Amount
    Enter a control total amount to validate against the calculated
    Total Payment Amount
     before you can save or submit the payment request.
    Request Express Pay
    Select to route the payment request through an express settlement run so that Workday creates a settlement run for it automatically. Workday creates the settlement run when the
    Miscellaneous Payment Request Event
     business process is complete.
    Originating Country Payment Purpose
    Receiving Country Payment Purpose
    Display when you enable payment purpose codes.
    Select payment purpose codes that identify the purpose of the payment, as required by banks or local regulatory requirements in the originating or receiving country. See Concept: Payment Purpose Codes.
  4. As you complete the
    Lines
     tab, enter payment details:
    Option Description
    Spend Category
    The spend category links items to corresponding account posting rules and provides additional details for reporting. If you select an item, Workday automatically populates the one assigned to the item, which you can't modify.
    Extended Amount
    Quantity
     multiplied by the
    Unit Cost
     for a selected item. If you change the calculated value, Workday recalculates the unit cost.
  5. (Optional) In the
    Miscellaneous Fields
     tab, enter additional information you need to capture on the payment request.
    Example: An insurance claims specialist can use these fields to enter the accident date and policy number of the client for a claim.
  • Workday routes the
    Miscellaneous Payment Request Event
     business process for reviews and approvals.
  • If you selected express settlement, Workday also uses the
    Express Settlement Run Event
     business process to route the document for settlement approvals.
  • Workday automatically creates operational journals in the specified currency for approved payments.
To view information on miscellaneous payment requests, use these reports:
  • Find Miscellaneous Payment Requests
    : Find and manage the payment requests in your organization. You can also view the accounting details for the settled miscellaneous payments.
  • Find Payments
    : To search for all miscellaneous payments applicable to your organization, filter by the
    Miscellaneous Payment
     payment category.
  • My Miscellaneous Payment Requests
    : Find and manage only the payment requests you create. You can also view the accounting details for the settled miscellaneous payments.