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Administrator Guide
Last Updated: 2023-06-23
Steps: Configure Budget Checking for Spend Transactions

Steps: Configure Budget Checking for Spend Transactions

  • Set up financial, award, award proposal, and project plans or budgets.
  • Configure commitment accounting to track:
    • Commitments and obligations for procurement transactions.
    • Commitments for spend authorization transactions.
You can configure budget check to control spend transactions as part of business process workflows. You can configure commitments, but not obligations, for spend authorization transactions.
  1. Select the
    View Budget Date
     check box to budget check actuals for procurement and expense transactions.
  2. Edit Business Processes.
    Configure the
    Check Budget (Financial)
     business process and security policy in the Procurement functional area:
    1. Add the
      Review Budget Check
       step to notify configured users to review the budget check results for the transaction.
    2. (Optional) Add the
      Override Budget Check
       step for approving overrides to budget check exceptions.
    3. (Optional) Add the
      Reserve Budget in Budget Check
       step to reserve journal entries after budget check and before posting.
    Add the
    Check Budget (Financial)
     business process as an action step after review or approval steps on your procurement, expense report, or spend authorization business processes to enable them for budget checking. To ensure an accurate final budget check, add the
    Check Budget
     action step after review or approval steps on business processes.
    To ensure an accurate budget check for financial transactions, leave the
    Don't wait for this step to complete, move immediately to the next step.
     check box unchecked on the
    Business Process
    Configure Batch/Job Step
     task from the related actions menu of the
    Run Budget Check
     business process step.
    For budget checking supplier invoices, Workday recommends adding an
    Override Budget Check
     step to ensure invoices run through both the
    Budget Check
     step and the
    Override Budget Check
     step.
  3. Edit Domain Security Policies.
    Grant security groups permission to the
    Process: Budget Date
     domain security policy in the Budgets functional area.
  4. Enable budget check and configure the default budgetary control options and rules.
Review budget check results for spend transactions that workers submit.