Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2024-03-08
View Accounting for Spend Commitments and Obligations

View Accounting for Spend Commitments and Obligations

  • Configure commitment accounting for spend transactions.
  • Complete the business process for the initiating transaction.
View the commitment and obligation information that Workday posts to your journals for spend transactions that involve commitment accounting.
  1. Select
    Accounting
    View Accounting
     as a related action on the transaction.
    Workday posts accounting to the applicable ledger and makes this page available after the completion step of the business process of the transaction.
    For multicompany purchase orders with commitment accounting enabled on 1 or more companies, you can view the obligation journals per unique line company in the
    View Accounting for Purchase Order
     section.
  2. Review the header information and tabs for the journal:
    Option Description
    Journal Lines
    Displays the commitment journal entry for requisitions and the obligation journal entry for either purchase orders or supplier contracts.
    Tax is obligated when you allocate it to the purchase order or supplier contract line level. Also select the tax applicability to allocate for nonrecoverable taxes.
    Accounting History
    Lists all of the accounting activity for the spend transaction.
    Liquidations
    For transactions that liquidate (expense reports, purchase orders, change orders, supplier invoices, and invoice adjustments), displays the liquidation entries and enables you to drill into the details. Displays only after the liquidation occurs.
    Workday has built in safeguards to prevent over liquidation.
    Liquidating Journals
    Liquidated transactions display details about the liquidated journal within the commitment or obligation ledger.
    • On requisitions, this tab is available after you source the requisition and issue the purchase order.
    • On purchase orders, this tab is available after you create a supplier invoice from the purchase order.
    • On spend authorizations, this report is available after you create an expense report from the spend authorization.
    • On supplier contracts, this tab is available after you create the supplier invoice from the contract.
    Balances
    Displays by line or split line the quantity and amount committed or obligated, liquidated, and remaining. You can see any remaining balancing for goods and services that you committed or obligated to purchase. If you want to liquidate the remainders without procuring anything, you can close the requisition, purchase order, or supplier contract transaction.
    Year End Roll Forward
    Displays operational journals generated after rolling forward commitments and obligations from procurement documents. Journals and statuses display for the previous and new fiscal years.