Steps: Set Up Student Employment Eligibility Verification

Create jobs and positions.

Set up students in Workday Student or external students in Workday Human Capital Management.

Verify student employment eligibility using either condition rules or a custom integration with your third-party student system. You can verify student employment eligibility before or during staffing processes, and schedule continuous verification for all your active student workers.

Edit Business Process Security Policies.

Configure the Verify Student Employment Eligibility
business process security policy in the Staffing functional area.

Configure the Verify Student Employment Eligibility
business process.

Access the Verify Student Employment Eligibility
business process definition .

Configure Student Employment Eligibility Service

Select either an integration system or an internal evaluation.

See Set Up integration system for Student Employment Eligibility.

See Set Up Internal Evaluation for Student Employment Eligibility.

(Optional) Configure the Review step so that it's skipped if a student is eligible.

Configure a condition rule using the

Student Is Eligible for Employment

report field.

Enable Verify Student Employment Eligibility
business process as a subprocess, before the completion step, of these business processes:

Add Additional Job

Change Job

Hire

Offer

(Optional) Configure these tasks:

Mass Re-verify Student Employment Eligibility

Pre-verify Student Employment Eligibility

Schedule Student Employment Eligibility Job

Security: Set Up: Student Employment Eligibility Rules
and Staffing Actions: Verify Student Employment Eligibility
domains in the Staffing functional area.

You can verify student employment eligibility during staffing transactions. If you select an internal evaluation, then you can verify student employment eligibility before employment. Once employed, you can schedule continuous employment eligibility verification for all your active student workers. If you chose an integration system, then you can verify student employment eligibility only during staffing transactions.

The Review step on the Verify Student Employment Eligibility
business process identifies the student's eligible status, and, if applicable, reasons for ineligibility. If there are critical reasons for ineligibility, then the user can't approve the staffing transaction. Users can rerun the student employment eligibility process on the Review step to check for updates to the student's eligibility status.