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Administrator Guide
Last Updated: 2024-03-08
Reprocess Award Costs

Reprocess Award Costs

Configure the
Reprocess Award Costs Event
 business process and security policy in the Financials: Grants functional area.
You can reprocess F&A costs and award revenue on spend transactions that have already occurred when you change these fields that affect award costs and billing:
  • F&A rate agreement.
  • F&A Exception.
  • Basis limit.
  • Waived expense allocation profile.
  • Revenue allocation profile.
  • Spend transaction budget dates.
  • Sponsor.
When you make these changes after billing the sponsor, Workday recommends that you reprocess the award costs and create new customer invoices with the updated F&A transactions.
When you change the sponsor on an award, you can reprocess award costs to update the sponsor on affected spend transactions to the new sponsor, including any spend transactions with budget dates that fall outside the award line dates when the award costs processing rules is set to ignore award line dates.
Reprocessing award costs doesn't update the object classes on the original spend transaction, F&A expense, or award revenue journal lines.
You can exclude closed or reconciled grants from award costs reprocessing by either editing the grants individually or mass exempting them from recalculation.
You can only reprocess award costs for spends on cost reimbursable and fixed amount award lines.
  1. Access the
    Reprocess Award Costs
     task.
  2. As you complete the task, consider:
    Option Description
    Company
    Select the organization for which to reprocess F&A costs.
    You can't select company hierarchies for award costs reprocessing.
    Accounting Date
    Enter the accounting date for posting the reprocessed results to the ledgers.
    Budget Start Date
    Budget End Date
    Enter the range of budget dates for the original spend transactions on which you want to reprocess award costs.
  3. Enter other selection criteria to specify the spend transactions that you want to reprocess.
Workday reprocesses F&A costs and the associated award revenue recognition for spend transactions, and posts adjustments to the ledger on the specified accounting date.
You changed the provisional F&A rates to final rates in an existing rate agreement. Reprocess the award costs to update the F&A costs and award revenue recognition for the associated awards.