Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2026-10-16
Reprocess Award Costs

Reprocess Award Costs

Configure the
Reprocess Award Costs Event
 business process and security policy in the Financials: Grants functional area.
You can reprocess F&A costs and award revenue on spend transactions that have already occurred when you change these fields that affect award costs and billing:
  • F&A rate agreement.
  • F&A Exception.
  • Basis limit.
  • Waived expense allocation profile.
  • Revenue allocation profile.
  • Spend transaction budget dates.
  • Sponsor.
When you make these changes after billing the sponsor, Workday recommends that you reprocess the award costs and create new customer invoices with the updated F&A transactions.
When you change the sponsor on an award, you can reprocess award costs to apply the new sponsor across affected spend transactions, including transactions that fall outside those date ranges if you configure your award cost processing rules to ignore award line dates.
Reprocessing award costs doesn't update the object classes on the original spend transaction, F&A expense, or award revenue journal lines.
You can exclude closed or reconciled grants from award costs reprocessing by either editing the grants individually or mass exempting them from recalculation. See Create Grants and Mass Exempt Grants from Reprocessing Award Costs for exempting one or multiple grants.
You can only reprocess award costs for expense on cost reimbursable and fixed amount award lines.
With Enhanced Award Costs Processing (Enhanced ACP), Workday automatically reprocesses award costs when you make changes to:
  • Source transactions that result in new accounting, for example when you change the budget date of the original spend transaction.
  • Payments, for example when you return a payment.
  1. Access the
    Reprocess Award Costs
     task.
  2. As you complete the task, consider:
    Option Description
    Company
    Select the organization for which to reprocess F&A costs.
    You can't select company hierarchies for award costs reprocessing.
    Accounting Date
    Enter the accounting date for posting the reprocessed results to the ledgers.
    Budget Start Date
    Budget End Date
    Enter the range of budget dates for the original spend transactions on which you want to reprocess award costs.
    When you specify a budget date range on:
    • Enhanced ACP, Workday reprocesses only the journal lines within the specified date range.
    • Legacy ACP, Workday reprocesses all journal lines on transactions with the budget date, even if the transactions contain some journal lines that fall outside the specified date range.
    Grant
    When you select a grant on:
    • Enhanced ACP, Workday reprocesses only the journal lines with the specified grant worktag.
    • Legacy ACP, Workday reprocesses transactions on the award that the specified grant is associated with, which can include transactions for other grants on the same award.
  3. Enter other selection criteria to specify the spend transactions that you want to reprocess.
Workday reprocesses F&A costs and the associated award revenue recognition for spend transactions, and posts adjustments to the ledger on the specified accounting date.
After changing the provisional F&A rates to final rates in an existing rate agreement, you can reprocess the award costs to update the F&A costs and award revenue recognition for the associated awards.