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Administrator Guide
Last Updated: 2023-06-23
Steps: Create Facilities and Administration Rate Agreements

Steps: Create Facilities and Administration Rate Agreements

  • Create object class mapping.
  • Create facilities and administration (F&A) cost basis types.
  • Security:
    Set Up: Grants Management
     domain in the Grants Management functional area.
For awards with cost reimbursable and fixed amount award lines, you can create rate agreements to define the F&A reimbursement rates for different types of expenses. You can then specify the rate agreements on the award lines that you want to apply the rates to.
  1. Access the
    Create Facilities and Administration Cost Rate Definition Location
     task.
    Enter the location where your sponsored program occurs.
    Example: On Campus.
  2. Access the
    Create Facilities and Administration Cost Rate Definition Name
     task.
    Specify the activities or cost elements that occur in the sponsored program.
    Example: On Campus Research.
  3. Access the
    Create Facilities and Administration Cost Rate Type Type
     task.
    Define the types of cost rate type that you can select for the F&A agreement.
    Example: Fixed.
  4. Access the
    Create Facilities and Administration Rate Agreement
     task.
    As you complete the task, consider:
    Option Description
    Basis Type
    Select a cost basis type that you created on the
    Maintain Facilities and Administration Cost Basis Types
     task. The cost basis type specifies the set of expenses that are the basis for F&A reimbursement for an award.
    Rate Types
    In the
    Rate Types
     grid, add a row for each
    Name & Location
     of the expenditure that the rate should apply to. Example:
    On Campus Research
    .
    On each row, add subrows to define the F&A rates for the F&A cost rate type types that you want to apply to the name & location rate:
    • Select or create a
      Type
       to indicate the applicable F&A agreement. Examples:
      Provisional
      ,
      Final
      .
    • Select a
      Start Date
       that identifies the effective start date for the rate type.
      Workday leaves the effective end date open to ensure calculation of F&A costs.
      To apply different cost rates for different date ranges with the same rate type, add another subrow for the rate type and enter the start dates for the different date ranges. Workday generates the end date based on the start date of the next date range for the same rate type.
    • Enter a
      Rate (%)
       to track the approved portion of F&A costs for the rate type.
You can identify expenses captured in your internal financial spend categories as F&A costs recognized by your award.
Specify the rate agreement on your cost reimbursable or fixed amount award line.