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Administrator Guide
Last Updated: 2026-06-26
Allocate Facilities and Administration Revenue

Allocate Facilities and Administration Revenue

Security:
Set Up: Grants Management
 domain in the Grants Management functional area.
Workday enables you to share facilities and administration (F&A) or indirect cost revenue reimbursement across organizations. You can configure revenue allocation profiles to distribute F&A revenue among organizations by using override and transaction worktags to split revenue.
Allocation must equal 100% for each organization type for an award. Example: If using a cost center and a fund, both worktag distributions must total 100%.
When you complete a spend transaction, Workday posts the:
  • Total F&A costs to the
    Facilities and Administration Cost Expense
     account posting rule, with worktags from the original spend transaction.
  • Distributed F&A costs to the
    Facilities and Administration Cost Revenue
     account posting rule, split according to worktags in the revenue allocation profile.
  1. Access the
    Create Facilities and Administration Revenue Allocation Profile
     task.
  2. Add a row for each organization that you want to distribute the F&A revenue to, and add a subrow in the
    Worktag Offset Overrides for Distribution
     section for each worktag that you want to allocate to. As you complete the task, consider:
    Option Description
    Generate Facilities and Administration Cost Share
    When you have a cost share fund on your journal entry lines, select this check box to include the cost share portion of F&A in your accounting entries.
    Type
    Select a worktag type for the organization to distribute the F&A revenue to. This worktag type determines the worktag that you can select in the Worktag prompt.
    When you:
    • Select
      Type
       and don't select
      Worktag
      , the F&A revenue recovery excludes the worktag type.
    • Don't select
      Type
      , the F&A revenue recovery uses the worktag associated with the source spend transaction.
    Worktag
    Select a worktag for the F&A revenue, to override the worktag on the source spend transaction. You can override any worktag except the grant worktag.
To distribute 70% of the F&A revenue to the College of Art & Sciences cost center, and 30% to the Natural Sciences cost center, add 2 rows with these values:
Distribution Percent
Type
Worktag
70
Cost Center
Cost Center:4200 College of Arts & Sciences
30
Cost Center
Cost Center:4280 Natural Sciences
Assign a revenue allocation profile to each award line.
You can access the
Edit Facilities and Administration Revenue Allocation Profile
 task to revise revenue allocation profiles.