Steps: Manage Academic Pay

Academic pay can differ from other employees in an organization. Academics can be considered full-time employees by their institution and receive an annual salary, while working fewer than 12 months in an annual period. In such situations either:

A faculty member receives compensation payments during the period worked.

The institution has payment options that disburse compensation over a different period. In this case, the months that a faculty member receives payment doesn't correspond to their work periods.

To ensure that academic pay calculates correctly when running a retro pay calculation, select the Do Not Recalculate During Retro check box on the payroll earnings of your compensation elements.

Reference: Edit Tenant Setup - HCM.

Select the

Enable Education Institution Features

check box.

Create Compensation Elements

Select the

Academic Pay Enabled

check box for each relevant

Compensation Element

. The earning associated with the compensation element must use an academic pay-related calculation.

All compensation plans must use the

Academic Pay Enabled

compensation element. If an

Annual Work Period

and

Disbursement Plan Period

are assigned on a position, but the compensation plan assigned to the employee is not enabled for academic pay, payroll calculations occur as standard pay.

Example: With academic pay enabled and compensation elements configured, Workday uses

Work Period Percent in Year

as part of the bonus award calculation and displays it on the

View Bonus Calculation

report.

Set Up Academic Pay Period Calendar

Create your academic pay period calendar to define compensation payment arrangements for non-term faculty members. Indicate whether the academic pay period can be used as both an annual work period and a disbursement plan period.

Set Up Academic Pay Eligibility

Enable 1 or more job families for academic pay and assign job profiles to the job family. You can now use the academic pay option when you hire employees into a job or position associated with the selected job family and job profiles.

Set Up Earnings for Academic Pay

(Optional) Create FTE Dimensions.

Define full-time equivalent (FTE) and blended FTE ranges.

Academic pay is available in all Workday staffing transactions that include

Job Details

. You can view academic pay in the

Additional Information

section of a staffing task.

When you enter a worker's compensation rate, the total base pay calculation takes into account the percentage of year to determine the annualized rate (with the exception of entries with an annual frequency). Amounts with an annual frequency are considered to be the total pay for the associated annual work period (no percentage adjustment is applied).

Compensation Rate	Compensation Frequency	Annual Work Period's Percent of Year	Annualized Compensation Calculation
5,000	Monthly	75% = 9 months = 9/12	45,000 = (5,00012) 75%
90,000	Annual	75% = 9 months = 9/12	90,0000 (no multiplier)
5,000	Monthly	100% = 12 months	60,000 = (5,00012) 100%
60,000	Annual	100% = 12 month	60,0000 (no multiplier)

Assign Academic Pay to Employees