Set Up Earnings for Academic Pay

Security: Set Up: Academic Pay
in the Academic Faculty functional area.

Create academic pay periods.

Enable compensation elements for academic pay.

Define any necessary job families and job profiles.

Creating earnings for academic pay enables Workday to calculate workers' pay for Payroll, while also recording information specific to academic workers.

Access the

Create Earning

task.

In the

Worker Eligibility

field on the

Criteria

section, enter

Academic Pay enabled for Pay Component

You can enter additional instance value calculations to create a worker eligibility rule that controls the calculation of the earning.

Use the

Calculation Details

section to define pay-component related calculations that retrieve the related calculations for academic pay values from Workday Compensation.

Select an academic pay-instance value calculation in the

Calculation

field.

Select all 4 of these related calculations in the

Related Calculation

field:

Academic Pay: Amount Accrued

Academic Pay: Previous Result Amount Accrued Balance

Academic Pay: Amount Earned

Academic Pay: Amount Paid

To ensure that academic pay calculates correctly when running a retro pay calculation, select the

Do Not Recalculate During Retro

check box.

For the Academic Pay: Previous Result Amount Accrued Balance
related calculation, Workday recommends you don't select the Do Not Store if Zero
option in the

Results

section of the

Related Calculations

grid. Selecting this option prevents Workday from carrying forward the amount accrued, which may affect the accuracy of pay calculations in subsequent pay periods. Workday recommends selecting None of the above
instead.

Use the

Compensation Element

section to map the earning to academic pay enabled compensation elements.

(Optional) In the

Time

section, if the earning pays hours entered through Workday Time Tracking, use the

Time Codes (Timesheets only)

field to specify which hours to retrieve.

Use the

Time Calculation Tags

field to map the earning to Payroll, identifying how to pay time.

Select the

Non-Effective Dated

tab.

Use the

Groups

section to map the earning to groups.

Use the

Benefits

section to map the earning to a benefit plan.

Steps: Manage Academic Pay

Assign Academic Pay to Employees