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Administrator Guide
Last Updated: 2023-06-23
Concept: Named Professorships

Concept: Named Professorships

Named professorships and endowed chairs are prestigious awards funded by an endowment. They are associated with gifts that typically come from external donors, but can also be from the institution itself. This feature isn't limited to professorships and chairs but can be used to define any gift-funded position that can be bestowed on a faculty member. Use the
Add Academic Appointment
 or
Update Academic Appointment
 business process to associate the professorship with the faculty appointee.

Named Professorship Statuses

Named professorships are assigned different statuses based on their availability. In Workday, you can track and view the status of a named professorship, as well as the number of days it has been in a given status. Professorships can be in any of these statuses:
  • Available to Fill (New)
     - If the professorship is available and there are no historical appointees.
  • Available to Fill (Vacant)
     - If there are incumbents but no currently active appointees.
  • Filled
     - If the professorship has an active appointee, but not an emeritus appointee.
  • Filled (Emeriti)
     - If the professorship is filled by an emeritus appointee.
  • Filled (On Hold)
     - If the professorship is on hold and assigned to an appointee.
  • Pending
     - If the professorship is established but not yet available.
  • Unavailable to Fill (Inactive)
     - If the professorship is inactive and has been discontinued.
  • Unavailable to Fill (On Hold)
     - If the professorship is on hold and is unassigned.
These statuses change based on:
  • The dates you specify in named professorship tasks.
  • The academic appointment processes you use to assign named professorships to faculty members.

Gifts

Named professorships are associated with these gift types:
  • Basic gift - Includes the gift name, type, purpose, and worktag capabilities, but no monetary amounts or role assignments. Available with Workday HCM only subscriptions.
  • Full gift - Supports Endowment Accounting for donor gifts; includes monetary amounts, gift hierarchies, and role assignments. Available with Workday Financial Management subscriptions.
You must hold a role on a
Company
 to access gifts.

Viewing Named Professorships

You can search for named professorships and their profiles with the np: search prefix.
Named professorship profiles are similar to academic unit profiles and can include these content groups:
  • Chairholders
  • Overview
You can also add a
Named Professorship
 group to academic unit profiles, and you can add the named professorships report to the
Academic
 section of worker profiles.

Access to Named Professorships

Access to named professorships is contextually secured through the:
  • Gift - for endowment managers.
  • Named professorship's academic unit - for academic unit and academic unit hierarchy role holders.
Only endowment managers with gift access can create or edit named professorships.

Professorship Reports

Workday provides standard reports to help you track named professorships. For a list, access
Workday Standard Reports
 and select the
Named Professorship
 category.