Concept: Academic Appointments
An academic appointment tracks an academic appointee's time at a university or college.
Appointments record an appointee's relationship to an Academic Unit, over a period of
time on a particular academic track. There is no direct relationship to employment, but
you can optionally associate an appointment to a filled position.
Workday provides 3 business processes to track academic appointments for paid and unpaid
academic members, including relevant dates, academic unit affiliation, rank, title, and
tenure status.
- Add Academic Appointment
- Update Academic Appointment
- End Academic Appointment Track
Schools can record additional types of appointments, including administrative, adjunct,
and courtesy appointments, as well as participation in centers, institutes, and
programs.
The academic appointment business processes are available as related actions on:
- Academic Units
- Academic Workers
- Academic Affiliates
- Students
Access is configured via security groups for users who hold a role on the academic unit
or academic unit hierarchy and for user-based security groups.
You can enable these business processes to automatically generate documents, such as
contracts or appointment letters, by configuring the
Generate Document
business
process as a subprocess.Additional Data
can be configured on appointment events, capturing
and displaying custom objects.Add Academic Appointment
Create a new appointment according to career track type.
You can create 1 or more concurrent academic appointments for each academic
appointee, including:
- Active, terminated, or emeritus faculty.
- Clinical faculty.
- Contingent workers.
- Courtesy or visiting academics.
- Students.
Update Academic Appointment
Add progressive updates to the activity of an existing appointment including
reappointment, promotions, and awarding of tenure.
You can't change a career track type.
Example: If a track is interrupted or changes, end that appointment (career track)
and add a new appointment with the appropriate career track type.
End Academic Appointment Track
End an appointment when an academic appointee:
- Discontinues appointment work.
- Leaves the university or college.
- Switches to another track type at the institution.
- Retires.