Concept: Hire Academic Affiliates
Academic affiliates can be hired as employees or contingent workers. You must be secured to the
Affiliate Data: Public Reports
domain to view academic affiliates for hire. To hire affiliates, use these tasks:- Hire Employee
- Contract Contingent WorkerConfigure theAdd Employee Status to Academic Affiliateinitiating action on theHire Employeebusiness process, or theAdd Contingent Worker Statusinitiating action on theContract Contingent Workerbusiness process to hire affiliates.
To use former affiliate IDs as employee IDs when you hire, select the
Reuse Academic Affiliate ID for Worker ID
check box in the Edit Tenant Setup – HCM task
.When you hire academic affiliates:
- A pre-hire record is created.
- The affiliate is added to worker-related security groups.
- They can still access their appointment and personal information through their worker profiles.
- They can still be added to academic appointments, as well as update and end existing appointments.
Once hired, affiliates take on active worker status.
After employment is terminated:
- They no longer have access to worker-related security domains.
- They are given access to affiliate-related security groups (if they have an active current appointment).If an affiliate worker has their employment terminated and no longer has an active appointment, they are seen as terminated workers in Workday.