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Administrator Guide
Last Updated: 2023-06-23
Update Academic Appointments

Update Academic Appointments

  • Add appointments for academic workers or affiliates, or students.
  • Configure the
    Update Academic Appointment
     business process and security policy in the Academic Faculty functional area.
    • Define
      Update Academic Appointment
       as a stand-alone business process or a subprocess for
      Change Job
       or
      Edit Position
      .
    • Associate the business process definition with either:
      • The topmost superior academic unit in your academic structure. You can modify business processes for subordinate units that operate differently.
      • The main academic unit hierarchy that has roles for business process actions, not a hierarchy that is purely for reporting.
Appointment updates can include:
  • Employment Position
  • Tenure Status
  • Named Professorship
  • Promotions
  • Rank
  • Reappointments
If you want to change the appointment track type or track type category, end or rescind the existing appointment and then add a new academic appointment.
You can configure related worklets on the
Update Academic Appointment
 business process to help with decision making during the appointment event. Example: configure a custom report using one of these fields as a filter:
  • Academic Affiliate
  • Academic Track Type
  • Academic Unit
  • Named Professorship
  • Position
  • Worker
  1. Access the
    Update Academic Appointment
     task.
  2. Select the
    Academic Appointee
     and the appointment
    Track
    .
  3. Specify the
    Start Date
     for the update.
    If you enter a date that's different than the existing start date, you create a new academic appointment.
    If you enter a date that's the same as the existing start date, you update the existing academic appointment with your selections on the next page.
    If
    Update Academic Appointment
     is a subprocess of a staffing business process, the
    Start Date
     is automatically populated with the effective date of the parent event.
  4. Indicate a
    Reason
     for the change to the appointment.
  5. Make any required updates for the appointment, such as changes to the named professorship, appointment title, date range, identifier, or tenure status.
Workday displays all current and historical academic appointments on the
Academic
 profile group on an academic affiliate's profile.