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Administrator Guide
Last Updated: 2026-09-18
Set Up Account Reconciliation in AP&C

Set Up Account Reconciliation in AP&C

Review the setup considerations for account reconciliation in AP&C. See Setup Considerations: Account Reconciliation in AP&C.
You can set up account reconciliation in Adaptive Planning and Consolidation (AP&C) to identify and resolve discrepancies in financial records during month-end close.
To set up this functionality, you:
  • Configure roles and security for account reconciliation.
  • Set up the business process to enable approvals.
  • Set up account reconciliation definitions.
  • Prepare, submit, and certify reconciliations.
  1. Set up roles for account reconciliation preparers and approvers.
  2. Configure the
    Reconciliation Period Event
     business process and security policy.
    1. On the
      Who Can Start the Business Process
       section, select the
      Account Reconciliation Preparer
       security group.
    2. Make these selections in the
      Who Can Do Actions on Entire Business Process
       section:
      Action
      Security Groups
      View All
      Account Reconciliation Approver
      Account Reconciliation Preparer
      Approve
      Account Reconciliation Approver
    3. (Optional) Enable roles for the Rescind action.
      Users in roles that are enabled for the Rescind action can decertify approved reconciliations.
  3. On the
    Reconciliation Period Event
     business process definition:
    1. Add an
      Approval
       step and select your account reconciliation approver role from the
      Group
       prompt.
    2. (Optional) Add additional
      Approval
       steps to require multiple approvals.
    3. Click
      OK
      .
    4. (Optional) To hide the approval task from
      My Tasks
       and display it on the
      View Reconciliation Workspace
       report only, access the related actions menu of the
      Approval
       step, select
      Business Process
      Maintain My Tasks Display
      , then select the
      Exclude from My Tasks
       check box.
      Note that when you hide approvals from
      My Tasks
      , delegated approvers can't access reconciliations to approve them nor business process administrators to reassign them.
    5. (Optional) To disable email notifications when they're set up in your tenant, from the
      Notifications
       tab, click
      Maintain System Notifications
      , and select the
      Disabled
       check box for the
      Approval
       step.
    6. (Optional) To require different approvers for subsequent approvals, access the related actions menu of an
      Approval
       step, select
      Business Process
      Maintain Advanced Routing
      , then select
      Exclude Prior Approvers
      .
  6. Access the
    Schedule Automatic Certification for Account Reconciliation
     task.
    Set up a schedule for Workday to automatically certify reconciliations that have no activity in the period being reconciled, or run the task on demand as required.
    Security:
    Process: Automatic Certification for Account Reconciliation
     domain in the Financial Accounting functional area.
  8. (Optional) Access the
    Maintain Custom Validations
     report.
    To set up custom validations on fields on supporting balances and reconciling items, select the
    Account Reconciliation Supporting Balance
     or
    Account Reconciliation Reconciling Item
     transaction types.
  10. Prepare and submit reconciliations for approval.
When a preparer submits a reconciliation for approval, Workday initiates the
Reconciliation Period Event
 business process and routes the reconciliation to the assigned approver.
The approver can review the reconciliation, add comments, and certify it or send it back to the preparer for changes.