Schedule Registration Appointment Refreshes
Security:
Set Up: Registration Appointment Refreshes
domain in the Student Records functional area. You can configure Workday to automatically update registration appointments for students. This provides students with more accurate appointment times as they make changes that affect their appointment eligibility.
If you don't schedule automatic refreshes for registration appointments, you can continue to manually update appointments for students every time you access the
Maintain Academic Period Registration Appointments
task.- Access theSchedule Registration Appointment Refreshtask.
- Complete the task:OptionDescriptionRun FrequencySpecify how often Workday should refresh registration appointments.You can create multiple refreshes for 1 academic period that vary in frequency. Example: You schedule 2 separate refresh schedules with these run frequencies:
- Weekly Recurrencefor graduate students as they're unlikely to make changes that affect their registration eligibility.
- Daily Recurrencefor undergraduate students as they often make changes that affect their appointment eligibility.
We recommend you schedule infrequent registration appointment refreshes at first. This can reduce confusion for students who are in the process of making changes that can affect their registration appointment eligibility.Choose What to ConfigureSpecify the target student population for the refresh schedule. When creating refresh schedules for different student populations, we recommend you schedule each refresh at different times to ensure optimal tenant performance.End DateSpecify an end date for your refresh schedule that's aligned with the policies of your institution.We recommend you select an end date that's the same as the last date students can register for courses for the current academic period at your institution. This prevents Workday from unnecessarily refreshing registration appointments that are no longer needed.
You can view when registration appointments were last refreshed on the
Maintain Academic Period Registration Appointments
task.- Access theView Registration Appointment Refresh Schedulereport to view all scheduled registration appointment refreshes, including upcoming and expired refresh schedules.
- To edit registration appointment refresh schedules:
- From the related actions menu of an individual refresh, select
- From the related actions menu of multiple scheduled refreshes, select .