Challenge Activities

Challenge activities are designed to encourage tenant exploration and experimentation. Some activities have been covered in class while others you will get a chance to attempt now. These activities are not mandatory and nothing builds on them outside of other challenge activities.

Create a Sales Item called 'Travel Center Bookings.' It will use a revenue category called 'Other Income' and have a Contract Line Type of Subscription. It will have a Unit of Measure of 'Each.' The service is a phone system consultants can call to book and manage travel reservations. This sales item will be part of a price list so you do not need to add any additional sales item pricing information at this time. Save the sales item.

Go to Maintain Sales Item Price List and edit the existing price list called "USD Price List."

Sales item price lists are used on contracts. Add a new line to this price list for Travel Center Bookings which is a subscription service contract line type. Enter the existing sales item into the available field. The unit of measure will be 'each' based on the earlier creation of the sales item. The pricing will be tiered. No pricing information is necessary in the unit price field, instead select the Tiered Price button. The first units will be sold at $30 each. 100 units up to 999 will be sold at $25 each. And 1,000 units and above will be sold at $20 per unit. Use Product 3 as a guide on how to configure the tiered price sheet if needed.

Brett Campbell is currently the 'Collector' for many EMEA customers. He is taking a job change and will no longer be the 'Collector.' Instead Tina Olson is replacing him. There are some EMEA customers that do not have any collector assigned. Tina will also be filling this role. With an effective date of today, use Mass Assign Customer Roles to ensure the Collector for all EMEA customers is now Tina Olson and Brett Campbell is fully replaced.

During initial implementations, the Account Posting Rule Set will need to be created, configured with appropriate ledger accounting information and condition rules, and attached to appropriate company/companies. Each company can use their own APR set or they can be shared with many companies. You will create a new APR set that will be tied to an existing company and used in later activities.

Navigate to the

Create Account Posting Rule Set

task. In the pop up field, name the new rule set

Warbucks APR

, and select the Account Set Corporate. Select

OK

.

Next, apply the newly created APR set to the Company Warbucks Industries. To do this, navigate to Warbucks Industries company by searching with the prefix Company: Warbucks Industries. From the company's

Related Actions

icon, select

Company > Edit Company Accounting Details

. Remove the Account Posting Rule Set by selecting the X and enter the newly created Warbucks APR rule set. Select

OK

to save.

Create a customer invoice between Warbucks Industries and Initech. Initech purchases $1000 worth of Revenue Category: Technology Seminars. Use any other worktags necessary to complete the transaction. Review the accounting. Did the operational journal post?

If it did not, go to View Account Posting Rule Set and update the relevant account posting rules with default ledger accounts. When finished, copy the invoice and see if the copied invoice posted. To fix existing operational journals in error, use the Fix Operational Journals with errors report. Once the fixes have been applied, you can execute this report to repost operational journals in error.

Explore different reports in Workday:

Find Customer Payments - Search to find payments by their Application Status. Are there any Unapplied Payments in this tenant?

Find Customer Invoices for Company - Search to find any outstanding invoices that are in an Approved and Unpaid status. Navigate to Mass Record Customer Payment task. It allows you to record payments for multiple different customers within the same company at one time.

Navigate to Unapply Customer Payment. Pick a payment to unapply (do not do a payment from Lumbergh Technology, Atlas International, or Initech as those are referenced in class). Complete the Unapply Customer Payment task and note the accounting.

Copy the Lumbergh Technology contract from activity 7.1, prior to submitting add an additional contract line for the Revenue Category: Fixed Fee Services with a Fixed Amount Contract line type and a line amount of $10,000. If any data is missing or unspecified, please use realistic values to ensure all required fields are completed. Note that worktags on the customer contract will automatically be tagged on any customer invoices generated from the contract's billing schedule. Update the contract and submit.

Create a billing schedule that includes all three contract lines being billed on one installment (annual) effective immediately.

Create a customer invoice for this installment. Pay the full amount of the customer invoice and deposit (can be done at the same time to BofA Checking bank account).

Once the installment has been billed you can create a Customer Contract Amendment to mark the contract as Complete.

Review the challenge activity from Day 2. Record a customer payment for the Warbucks Industries and Initech invoice. Do not deposit the payment at the same time of recording. Did the customer payment post? If it did not post, use View Account Posting Rule Set and populate rules with necessary default ledger accounts in order for this payment to post. Use Fix Operational Journals with Errors task to reattempt posting.