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Workday User Guide
Última atualização: 2025-12-12
Create External Career Sites

Create External Career Sites

  • Set up veteran statuses for Recruiting.
  • Create a message template.
  • Security: These domains in the Recruiting functional area:
    • Candidate Data: Personal Information
    • Set Up: Career Sites
    • Set Up: External Career Site Access
    • Set Up: Site Branding
You can create 1 to 100 active external career sites to support specific:
  • Countries or locations.
  • Population groups, such as college graduates.
When you create an external career site, you can:
  • Brand it with your company logo or embed it into another website.
  • Define sections that candidates must complete when they apply for a job.
  • Integrate it with your social media recruiting outlets.
  • Add a
    Prospect Introduce Yourself
     page to branded external career sites. Prospective candidates can submit information without signing in or applying to a specific job. The submission creates a prospect record. When the prospect uploads a resume, Workday parses contact information, education, and experience, which becomes part of the prospect record.
  1. Access the
    Create External Career Site
     task.
  2. As you complete the task, consider:
    Opção Descrição
    ID
    Enter a unique alphanumeric identifier that becomes part of the URL. Workday converts spaces to dashes.
    Languages
    When you select more than 1 language, Workday displays the external career site in English and allows candidates to choose another language from the ones you selected.
    If you configure a
    Native Country Name
     on the
    Maintain Workday Delivered Country Names
     task, Workday displays the custom name on the external career site when candidates choose a language option.
    You can select a non-US English language option to enable candidates outside the United States enter dates in the DD/MM/YYYY and YYYY/MM/DD formats. Example: Selecting English (United Kingdom) will display the
    Date of Birth
     as 02/12/2025.
    Workday defaults locales based on browser settings and these predefined mappings:
    • Preferred language browser settings for Ireland, India, New Zealand, Singapore, Australia, and Hong Kong are mapped to English (United Kingdom).
    • Preferred language browser settings for South Africa are mapped to English (Canada).
    • All other preferred language browser settings map to English (U.S.).
    Embed Mode
    Embed mode enables you to display your external career site within another page, which offers flexibility regarding customization.
    If you enable embed mode, you're allowing other sites outside of Workday-delivered domains to host your external career site within their pages. This can be done by third parties with or without your consent. This means you’re incurring the risk of exposing your users to social engineering scams such as phishing. As a result, users can be misled into performing unwanted actions on your career site. We advise that users should be educated on basic internet safety, as well as which third-party websites they can expect to see with your job postings or other career site-related information.
    When you enable embed mode, these items don't display on the embedded page:
    • Follow Us icons.
    • Privacy Policy link.
    • Prospect Introduce Yourself link, which you can add manually.
    Embed mode doesn't support LinkedIn applications.
    Users with these browsers might not be able sign in or complete applications because they block third-party cookies by default:
    • All browsers on iPhone and iPad devices.
    • Safari on desktop.
    Workday recommends that you include instructions for impacted users so they know how to adjust browser settings.
  3. The
    EU Cookie Policy
     section includes a
    Cookie Display Notice
    .
    When you select
    Show only in limited time zones
    , the notice displays for users who set their local time for 1 of these time zones:
    • UTC
    • UTC+1
    • UTC+2
    • UTC+3
  4. As you complete the
    Tracking and Analytics
     section, consider:
    Opção Descrição
    Google Analytics Tracking ID
    Workday accepts IDs from Google Universal Analytics (UA) and Google Analytics 4 (GA4). You can configure 1 Tracking ID type for each external career site.
    Tracking Pixels
    To count completed applications, enter the URL of an image pixel tracker. If you configure multiple tracking pixel URLs, each must have a unique URL.
    Workday doesn't support these URL types:
    • HTML
    • Image tags
    • JavaScript
    Work with your third-party vendors to get a URL that meets Workday's requirements. Depending on the vendor, you might need to:
    • Complete additional steps to set up conversion tracking in a third-party application.
    • Wait for a period of time before you can report on conversion data.
    • Omit unnecessary attributes from the image tag that contains the URL.
    Example: If the vendor gives you this tag, only enter.
    https://ExampleURL.com/pixeltracking.gif
    :
    <img height="1" width="1" src="https://ExampleURL.com/pixeltracking.gif">
  5. As you complete the
    Branding
     section, consider:
    Opção Descrição
    Published Brand
    You can use the
    Create Brand
     task to configure branding settings then select brands from this prompt.
  6. In the
    Chatbot Configuration
     section, enter the Paradox Chatbot widget token to enable the chatbot on your external career site.
    This step only applies if you have:
    • A Paradox AI license.
    • Connected Paradox AI and Workday using the Paradox integration.
    • Obtained a widget token from Paradox. You need a unique token for each external career site that you want to enable the chatbot for.
  7. As you complete the
    Prospect Introduce Yourself
     section, consider:
    Opção Descrição
    Header Link Text and Page Title
    Workday recommends entering fewer than 25 characters. If you edit text in this field later, the page URL won’t change. The format for the direct link to the
    Prospect Introduce Yourself
     page is
    [External site URL]/introduceYourself
    .
    Require Email Address
    Select to require an email address.
    Require Phone Number
    Select to require a phone number.
    Require Resume Attachment
    Select to require prospects to attach a resume.
    Enable Skills
    You can use this check box to enable prospects to select skills when they fill out the
    Prospect Introduce Yourself
     form. If you enable Skills Cloud, Workday automatically displays suggested skills.
    Default Opt-in Terms and Conditions
    Default terms and conditions are specific to the
    Prospect Introduce Yourself
     page. Enter terms and conditions that display when you don't configure
    Opt-in Terms and Conditions by Country
    .
    Opt-in Consent
    Text that you enter in the
    Opt-in Consent
     field displays next to the consent check box.
    Auto-Append Source
    You can select 1 source, which applies to all submissions for the site.
    Auto-Tag to Candidate Pool
    Tag up to 50,000 prospects to candidate pools. When you reach the limit, Workday no longer adds prospects to the pool but continues to create a prospect record. The pools apply to all submissions for the site. If you anticipate over 50,000 submissions and don't have a process to move prospects from the selected pool into another, Workday recommends that you don't use this feature.
    Auto-Tag with Candidate Tag
    The tags apply to all submissions for the site.
    Confirmation Message for Direct Links
    Enter a confirmation message that displays:
    • When prospects access the
      Prospect Introduce Yourself
       page from a direct link (other than the header link).
    • If the
      Hide Search for Jobs Link
       is selected in the
      Branding
       section.
    Otherwise, Workday displays the confirmation message on the job search page.
  8. As you complete the
    Job Alerts
     section, consider:
    Opção Descrição
    Enable
    Select the check box to allow prospects and candidates to specify search criteria to create job alerts in Candidate Home.
    Message Template
    Select the message template you created for standardized job alert emails.
    Notification Template
    Select a Notification Designer template to customize the branding for job alerts emails.
  9. As you complete the
    Job Details
     section, consider:
    Opção Descrição
    Location Hierarchy Subtype 1 and Subtype 2
    Select additional location-related subtypes to use as facets on the
    Find Jobs
     report. It can take up to 2 hours for Workday to make facets available.
    Find Jobs Custom Report
    Select the custom report that you want to use to display jobs on this external career site.
    Custom reports must be:
    • Based on the
      Find Jobs Template for External Career Sites
       report.
    • Shared with all authorized users.
    • Web service enabled.
    Workday doesn't recommend changing the XML alias for these report fields as it can impact the filtering and placement of icons:
    • Any of the Location fields.
    • Date Posted
    • Distance
    • Time Type
    When you leave this field blank or Workday detects a problem with the selected custom report, the external career site uses the
    Find Jobs
     report.
  10. As you complete the
    Apply - Intro
     section, consider:
    Opção Descrição
    How Did You Hear About Us?
    When you configure more than 1 source, Workday displays the
    How Did You Hear About Us?
     prompt on the job application. If candidates select a source mapped to 1 of these Workday-delivered sources, they can identify the worker who referred them:
    • Employee Referral
    • Proxy Referral
    • Self-Identified
    Recruiting Sources for Auto-Tracking
    Assign 1 or more recruiting sources for this career site. When a candidate applies through a URL with a reference ID for 1 of these sources, Workday hides the
    How Did You Hear About Us?
     prompt on the job application.
    Resume Parsing Message
    Replace the standard message on the
    Quick Apply
    page of the job application.
  11. In the
    Apply - Background
     section, enter social network types that candidates can select.
    Workday supports Facebook, Glassdoor®, LinkedIn, Twitter, and YouTube in this section.
  12. In the
    Apply - Previous Worker
     section, select the
    Enable Previous Worker Verification
     check box.
    Select options from the
    Field
     prompt on the
    Previous Worker Questions
     grid to collect information on candidates who previously worked at the company. If you enable the previous worker verification, the
    View Application
     action in Candidate Home displays
    Are you a previous worker?
     as the section name and first question.
  13. As you complete the
    Apply - Terms and Agreement
    section, consider:
    Opção Descrição
    Provider
    Select the provider that you want you use to configure terms and conditions in Workday. Integrate with a third-party vendor for alternative configuration options.
    Hosted Web Form Link
    Enter the OneTrust Collection Point URL to integrate the web form hosted by OneTrust.
    Terms and Conditions by Country
    Add 1 or more countries on the grid and enter terms and conditions for each country.
    Candidate Consent
    Enter a message for when candidates consent to terms and conditions. Workday automatically includes a check box for the candidate consent message.
    Apply Confirmation Message
    Replace the standard confirmation message that displays when candidates submit job applications. You can configure 1 message for the entire career site. Workday recommends that you use 200 characters or fewer.
  14. (Optional) Complete the
    Apply - Voluntary Self Identify Disability (US Only)
     section.
    1. To display the Voluntary Self-Id Disability Form (CC-305), select the
      Include Voluntary Self-Identification of Disability
       check box.
    2. To require that external candidates complete disability information, select the
      Require Completion of Voluntary Self-Identification of Disability
       check box.
  15. In the
    Apply - Inline Assessment
     section, add instructions that display on the
    Take Assessment
     task.
  16. As you complete the
    Candidate Home
     section, consider:
    Opção Descrição
    Enable Delete My Information
    When you select this check box, the
    Delete My Information Message
     and
    Delete My Information Confirmation Message
     fields populate.
    Withdraw Confirmation Message
    Enter text that candidates will review before withdrawing their application from your company.
    Delete My Information Message
    Enter text that candidates will review before submitting a request for your company to delete their information.
    Delete My Information Confirmation Message
    Enter text to display after candidates confirm that they want your company to delete their information.
If you enable the Paradox AI chatbot, job seekers can converse with the chatbot on your external career site to receive job suggestions and assistance with completing job applications.
Add or update personal and contact information for external candidates from their candidate profile.
Publish your brands to your external career sites using the
View All Brands
 report. You can edit your brands on the
Edit Brand
 task.
You can use the
Delete External Career Site
 task to delete an external career site. You can only delete unused sites and can't delete sites that have been used for job postings.

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