Concept: Editing Live Data Prompt Values
If you have adequate permissions on the workbook, you can change 1 or more of the Workday report prompt values for an individual live data area and then refresh the data. Additionally, you can select whether or not to use the default prompt value from the report definition when refreshing.
To edit report prompt values before refreshing, click
Edit Prompts
in the live data information panel, then select new prompt values and click Refresh Now
. If you change prompt values but later you change your mind, click Reset All to Defaults
to go back to the default prompt values from the report, or click Cancel to keep the original prompt values. Keep in mind that workbook owners can prevent non-owners from refreshing live data, either in the Data Wizard or by navigating to and selecting
Only owner can refresh live data
. When selected, other users don't see the live data refresh selections in the Data
menu or the live data panel. For any workbooks containing live data that you created before Workday added the
Edit Prompts
feature: If you didn't enter any prompt values in the report that you added data from – meaning, all prompts were optional and you left them blank – then the Edit Prompts
button doesn't display in the live data panel. Run the Data Wizard again to cause the Edit Prompts
button to display. If changes to the report formula cause rows or columns to be added to the inserted data in the workbook when you refresh the live data, Workday overwrites any other data existing in those rows or columns.