Concept: Managing Slides Presentations

We will retire Slides on October 16, 2026 and will not be providing a replacement. To preserve existing Slides presentations, you can use the Download options in the Slides UI (File > Download) to download the slides as static PDFs or PPTs.

This table summarizes some of the actions that you can take with presentations. Users must have access to the Slides
and Drive
domains to create, copy, share, and delete presentations.

Action	Notes
Create a presentation	From Drive, select Add New Presentation . Slides uses the branding color from the Configure Tenant Branding task for slide layouts by default. You can override the color setting by clicking File > Color Settings .
Copy a presentation	From Drive, select the presentation and click Make a Copy , or from a presentation, select File > Copy only Presentation . If the presentation has linked workbook data, the copy of the presentation maintains the links to the original workbooks.
Copy a presentation and copy the linked workbooks	To copy a presentation along with the associated workbooks and data links, from the presentation select File > Copy with Workbook(s) . Copies of the presentation and copies of the linked workbooks are saved together in a folder in Drive. The copy of the presentation creates links to the copies of the workbooks. You must have view or edit access to all of the workbooks linked to the presentation to copy the presentation and the workbooks.
Share a presentation	From Drive, or from an open presentation, select Share . When you share a presentation, you can: Enable link sharing and provide the URL to multiple users at once. Select specific users, or groups, to share with. Select a permission level for the actions that users can do. The ability to use group sharing is a system setting that requires additional Drive configuration. When you share a presentation with a specific user, Workday sends a notification and an email (if the Workday administrator enabled email notifications). When you enable link sharing and provide a URL, or when you share with a group, Workday doesn't send notifications. If you share a Slides presentation containing linked data from a Worksheets workbook, but you don't share the underlying workbook, the user won't be able to open the workbook.
Download a presentation	From the presentation, select File > Download and select the file type to create. The download might take a few minutes depending on the size of the presentation. When downloading the presentation as a PowerPoint file, each slide downloads as an image.
Remove (move to Trash) a presentation	From Drive, select the presentation and click Remove . The presentation remains in Trash forever, unless a Drive administrator permanently deletes it.
Restore a presentation from Trash	From Trash in Drive, select the presentation and then click Restore . Workday places the restored presentation in My Files . You can restore a presentation only if you're the person who created it. If you remove a presentation that someone shared with you, and you're not the owner, you remove your access to the presentation. The presentation disappears from the Drive and it doesn't display in Trash .