Concept: Editing Slides Presentations

We will retire Slides on October 16, 2026 and will not be providing a replacement. To preserve existing Slides presentations, you can use the Download options in the Slides UI (File > Download) to download the slides as static PDFs or PPTs.

Slide Editing and Navigating

This table summarizes some of the actions that you can take within Slides presentations. Users must have access to the Slides
and Drive
domains to create and edit presentations.

A session in Slides will time out after 15 minutes of inactivity.

Action	Notes
Add a slide	To add a slide with the same layout as another slide, click the + icon below the slide in the thumbnail panel. To add a slide with a different layout, select a layout from the drop-down list. A presentation can include up to 100 slides.
Select branding and chart colors	Click File > Color Settings . You can select a color or type a color hex code for the slide accent color and to represent each of the colors in a chart. You can also save custom hex colors and reuse them throughout the presentation when applying color to text, table cells, backgrounds, and borders. Slides uses the branding color from the Configure Tenant Branding task for slide layouts by default. If there's no branding color configured in the Configure Tenant Branding task, Slides uses the blue Workday brand color as the default.
Add background color or image to a slide	Hover over the slide in the thumbnail panel and click Slide Background . You can select an image or color, or type a color hex code.
Duplicate a slide	Hover over the slide in the thumbnail panel and click Duplicate Slide .
Delete a slide	Hover over the slide in the thumbnail panel and click Delete Slide .

Tile Editing

You can add text, tables, charts, and images to a presentation by inserting content tiles. Each slide can include up to 50 tiles.

You can also link to data from Worksheets by selecting defined names or references to pivot tables from a Worksheets workbook. A presentation can have links to as many as 500 unique data items, including up to 20 different Worksheets workbooks.

Currently Slides can use only explicitly specified defined names from Worksheets such as =Sheet1!$A$1:$A$13. It can't use "dynamic" defined names from a workbook such as =ARRAYAREA('Sheet1'!A1).

You can also export data into presentations from People Analytics.

Action	Notes
Add text	Click Insert > Text and type the text to add. Use the toolbar to select fonts, styles, formats, and colors. Each text tile can include up to 1 MB (1048576 characters) of text, excluding linked values. To add linked data, click Insert > Linked Value , navigate to the workbook, and select the defined name containing the data. To open the workbook containing the linked data, click the text and then click the workbook name. You must have view or edit access to the workbook.
Add a table	Click Insert > Table and select the type of table to add: Linked table : Inserts a table with data that is linked to a workbook. Navigate to the workbook, select the defined name containing the data, and click Insert . Linked tables can have a maximum of 1,000 cells. Editable table : Inserts an empty table with cells that are editable. Click to change the table size and click Insert . You can type data in the cells or click Insert > Linked Value to add linked data. To open the workbook containing the linked data, click the table and then click View Data Source . You must have view or edit access to the workbook.
Add a chart	Click Insert > Linked Chart . Navigate to a workbook, select a data item, click Choose Chart Type , and click Insert Chart . Click the chart to open the chart editor panel and add titles, labels, and legends. To open the workbook containing the linked data, click the chart and then click View Data Source . You must have view or edit access to the workbook. To select custom chart colors, click File > Color Settings . You can select a color or type a color hex code to represent each of the colors in the chart. Linked charts can have a maximum of 5,000 cells. Slides doesn't support linked charts with data that includes numbers and percentages.
Add an image	Click Insert > Image and navigate to the image. Presentations can include up to 100 unique images and each image can be up to 5 MB in size. To crop the image and fill the entire area within the tile, click Format > Image Fit > Crop to fit . To change the shape of the image to a circle, click Format > Image to Circle . To change it back to a square, click Tile > Border Radius > None .
Add a video	Click Insert > Video and navigate to a media file in Drive. You can only add media file types available in Drive.
Add a text hyperlink	Highlight the text, click Insert > Hyperlink and type or paste the URL.
Show or hide linked data values	Click View > Show Linked Value Indicator to show or hide the blue background color that indicates text contains a linked value.
View linked data	Click View > Linked Data to open the Linked Data panel and view all linked data sources and data items in the presentation. When you select a data item in the Linked Data panel, an orange border displays around each tile and slide that contains that linked data. If the name of a workbook is missing in the Linked Data panel then you don’t have access to that workbook or the linked data, either because the workbook is not shared with you or because the workbook is in Trash in Drive.
Refresh linked data	Click File > Refresh Linked Data to check for changes in linked workbook data and update it throughout the presentation. An orange icon displays in the Linked Data panel next to the data items that change. To refresh data for a specific workbook data source or item, click the Refresh arrows. You must have view or edit access to the workbook to refresh the data. If the name of the workbook is missing in the Linked Data panel then you don’t have access to that workbook, either because the workbook is not shared with you or because the workbook is in Trash in Drive. If a linked value is missing in the presentation, it might be because a defined name was edited in the workbook, and you may need to replace it by linking to a new or different defined name. You can’t refresh data items exported from People Analytics. When you insert a linked table from Worksheets, table formatting is copied to the table in Slides. When linked data is refreshed in Slides, format changes made to the Worksheets table are not updated in Slides, unless the size of the table in Worksheets has changed.
Revert last data refresh	Click Revert Last Refresh to revert changes that occurred during the preceding data refresh.
Move a tile	Select and hold a tile and then move it to the new location.
Resize a tile	Select a tile and click and drag the border sizing handles. Press and hold the Shift key while dragging the corner of the tile to maintain the tile’s width and height ratio.
Adjust tile alignment	Select View > Show Grid to display visual gridlines and View > Grid Size to adjust the size of the gridlines. Select View > Snap to Grid to have a tile automatically align to the gridlines when you move it.
Arrange tiles on a slide	Select a tile and click Tile > Order to move a tile in front of or behind another tile.
Add background color to a tile	Select a tile and click Tile > Background . You can then select a color or type a color hex code.
Increase or decrease tile padding	Select a tile and click Tile > Padding .
Change the type of content in a tile	Select a tile, click Tile > Change Tile Type , and select the type of content for the tile.
Delete a tile	Select a tile and click Tile > Delete .