Concept: Editing Notification Templates

This table summarizes some of the actions that you can take within notification templates. Users must have access to the Notification Designer
domain to create, edit, publish, and activate notification templates.

Each language instance of a notification template has a size limit of 200KB. When you exceed this limit, Notification Designer prompts you to decrease the size before it can save the instance. Notification Designer doesn't restrict image size. Example: A template instance of 199KB that also includes a 2MB image is within acceptable limits.

Action	Description
Select a template layout	You can select a layout with the components you need or build your own. Some of the layouts include a data row supported by specific notification categories.
Add message content	You can't add message content directly in a notification template, but you can manage the font, text color, and link color in the Settings panel. You can create message information in the Message Template (for Recruiting tasks) and the Message Body (for custom business process notifications). Workday populates the Message Body Placeholder container with the message template or body text when sending a notification.
Edit the default font and color	You can change the font and the default text, link, and background colors for the notification template in the Settings panel.
Create a content container	Hover over an existing content container and click the + icon on the top, bottom, left, or right border. To delete a content container, hover over it and click the trash can.
Move a content container	Hover over an existing content container, click the Move icon, and drag it to an available, highlighted location. When moving content in a data row, all containers in the row move together.
Add a header or footer	To create a header, hover over a content container and click Image or Text . You can't add a footer directly in a notification template. You create footer information in the Email Compliance section of the Edit Tenant Setup - Notifications task.
Add an image	Hover over a content container, click Image , and navigate to the image. Use the Image Properties panel to resize the image, add a link, or add color. Image file types .jpeg, .jpg, and .png are supported. Images are limited to 1 MB in size.
Add text	Hover over a content container, click Text , and type the text to add. Use the toolbar and the Text Properties panel to select styles, formats, bullets, numbers, links, and colors.
Add a button	Hover over a content container and click Button . Use the Button Properties panel to select the button shape, color, and link.
Add a data row for dynamic content	Hover over a content container, click More , and select a type of data row. Use the Button or Text Properties panel to select button shape, formats, and colors. A notification template can include only 1 data row at a time.
Add social media icons	Hover over a content container, click More , and select Social Icons . Use the Social Icons panel to show or hide specific icons and add links. A notification template can include only 1 set of social media icons at a time.
Add a divider	Hover over a content container, click More , and select Divider . Use the Divider panel to select the line style, color, and weight.
Publish a notification template	Click Publish to make the notification template available to be used in a notification. To edit a published notification template, click Edit . Click Publish again to apply changes and have them take effect. Published versions of notification templates can differ from the notification templates in Drive that have saved changes.
Preview a notification template	Click Preview and select either the desktop or mobile icon to preview notification template content before you send it to recipients. Use the View Published toggle to compare content edits to the published version of the template.
Enable notification categories	Click Set Category to manage notification categories for a published template. You can either add categories or remove categories previously set. If the template includes a data row, only categories that supports that data row display. You can also click Maintain (or use the Maintain Notification Templates task) to set categories for multiple templates at a time. Notification templates with a data row can only be enabled for the notification types that support that data row.