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Peakon
Last Updated: 2024-02-09
Create a Sensitive Attribute for Data Collection in Surveys

Create a Sensitive Attribute for Data Collection in Surveys

Security:
  • View employees
    ,
    Update employees
    ,
    Administer employees
    permissions in the
    Employees
     section of
    Access Control
    .
  • Manage segments
     and
    Manage attributes
     permissions in the
    Administer
     section of
    Access Control
    .
The
Administer
 section is only available for
All employees
 group types.
A sensitive (consent-requiring) attribute enables employees to self-select their demographic data from a list of provided segment options in the survey, and consent to the demographic data collection. It differs to the typical attribute data collection, which doesn't require employee consent. See Concept: Consent Notice for Sensitive Attribute Data Collection for more information.
We recommend using consent-requiring attributes for any sensitive attributes. Example: Ethnicity.
It's not possible to require consent of an already existing attribute, and it's not possible to remove the consent requirement on a new attribute after creation.
When you create a consent-requiring attribute, it's automatically restricted on the employee profile and the dashboard, to prevent sensitive data from displaying on manager dashboards. You can optionally lock the restrictions to avoid future changes.
Administrators can manage user group access to restricted attributes in Access Control.
  1. Go to
    Administration
    Attributes
    .
  2. Click
    Add attribute
    .
  3. Set the
    Name
    . Example:
    Ethnicity
    .
  4. Set the
    Attribute type.
     Example:
    Option
    . See Reference: Attribute Types for an explanation on each attribute type.
  5. (Optional) Set a description for the attribute, to display as an explanation next to the attribute in the survey. The description should help employees understand the meaning of the attribute. Example:
    Please select the ethnicity that you identify with.
    If you'd like to explain how you'll use the information at a higher level or talk about multiple attributes, use the overall
    Message
     field in the
    Attributes
     tab of your survey schedule instead. See Enable Attribute Data Collection in Surveys.
  6. Expand the
    Data access
     section.
  7. Set
    Require employee consent
     as
    Required
    .
  8. Set
    Employee attributes
     and
    Segment scores
     restriction preference.
  9. (Optional) Select
    Prohibit further changes to this setting
    .
  10. (Optional) Set targeting in the
    Targeted data collection
     section.
  11. (Optional)
    Add Name localization
     in the
    Advanced
     field.
  12. (Optional)
    Add Description localization
     in the
    Advanced
     field.
  13. Click
    Save changes
    .
  14. Add segments to the attribute. These will display as drop-down options in the survey in alphabetical order.
The attribute is ready, but will remain dormant until you add it to a survey schedule and employees start selecting its segment options.
You can continue adding segment options to the attribute on an ongoing basis.
We also recommend reviewing your user group permissions in
Access Control
. The permissions that provide access to restricted attributes are:
  • Access Statistics
     >
    Access restricted attributes
    . This permission refers to being able to access survey scores segmented from attributes that are restricted.
  • Employees
     >
    View restricted attributes
    . This permission refers to being able to see the restricted attribute and the self-selected response on employee records.