Example: Set Up a HiredScore First Candidate to Review Template

This example illustrates:

How to configure the template for the First Candidate to Review message that is triggered by the Hiring Manager Talent Advisor Collaborator (also known as HMTAC or the HM-TA Collaborator) functionality in Microsoft Teams.

The impact of this configuration in MS Teams.

Your organization uses the HMTAC functionality to facilitate team communication about specific requisitions. It triggers the sending of messages in MS Teams at various stages throughout the process. You want to customize the First Candidate to Review message template, which notifies the hiring manager that candidates are ready for review and provides best-practice guidance on how to screen candidates effectively. The hiring manager receives this message only when the first candidate for a job requisition is shared by the recruiter. They don’t receive it for subsequent applicants on the requisition. Customization needs to include:

A specific message title.

A tag that mentions and notifies the manager that handles the requisition.

A specific message body.

A link to the Hiring Manager Dashboard.

After configuration is complete, the message should display as follows in MS Teams:

Your implementer must complete the steps to configure and authenticate the HiredScore and MS Teams integrations in Workday.

Changes submitted on this tab impact your account's configuration in HiredScore and existing configurations (including custom rules or filters) are overridden. Changes can take up to 30 minutes to display in the HiredScore UI. In some cases, this may take longer.

Access the

HiredScore Tenant Setup

task in Workday.

On the

HM <> TA Collaborator

tab, select the

First Candidate to Review

sub-tab.

Click

Edit

Select the

Enable in HM-TA Collaborator

check box to ensure that any changes you make on this task are effective in MS Teams after submitting them in Workday.

In the

Triggered By

section, select the

Job Application Steps

that belong to the Hiring Manager Dashboard phase.

Enter and select these values:

Field	Value
Message Title	First candidates to review!
Mentioning	Manager

Customize the template’s

Message Body

Copy the default text in the

Message Body

field.

This field is automatically populated with a default message in JSON format.

Access the Microsoft Adaptive Cards Designer at https://adaptivecards.io/designer/.

In the Adaptive Cards Designer, replace any existing content in the

Card Payload Editor

with the JSON text that you copied in step a.

The card preview updates in real time to display how the message card is currently configured.

In the

Card Payload Editor

, you can customize the message using the parameters listed in the

Available Params

section in Workday, as well as custom links (see step g
).

For the purpose of this example, include this parameter that links to the Hiring Manager Dashboard in MS Teams:

${action_url}

Workday recommends that you don’t remove this link

The resulting JSON text in the

Card Payload Editor

is:

{
    "type": "AdaptiveCard",
    "$schema": "http://adaptivecards.io/schemas/adaptive-card.json",
    "version": "1",
    "body": [
        {
            "type": "TextBlock",
            "wrap": true,
            "text": "Candidates' resumes are awaiting your review in the Hiring Manager Dashboard. To keep up momentum, please share your feedback within the next 3 days via the [HM Dashboard Tab.](${action_url})"
        }
    ]
}

The

version

JSON key is for internal reference purposes only and doesn’t impact JSON behaviour.

Click

Copy Card Payload

and return to the

HiredScore Tenant Setup

task in Workday.

Paste the copied JSON text into the

Message Body

field to replace the existing content.

(Optional) In the

Custom Links

section, you can create links that you can also insert in the message.

Enter a URL (such as the URL of a Help Center article) in the

Links

field.

Copy and paste the corresponding parameter (Example:

${first_candidate_to_review_1}

) into the message template. Example:

Click [Hiring Manager Toolkit.](${first_candidate_to_review_1})

Verify that the JSON syntax is correct to avoid JSON errors.

Click

Done

(Optional) You can add translations for supported languages by selecting

Add Translation

in the

Translations

section.

Select the language you want to add and provide the translated text for both the

Message Title

and

Message Body

fields.

Verify that any dynamic parameters in the original message are maintained in all translations.

After you add translations, verify that the message renders correctly in the Adaptive Cards Designer and that all parameters and links are correct.

When the first candidate for a job requisition is shared by the recruiter and the hiring manager receives the automated First Candidate to Review message, it should display as illustrated in the screengrab:

Any users selected in the

Mentioning

field receive an MS Teams notification.