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Administrator Guide
Last Updated: 2026-07-24
Reference: Time Tracking Capabilities

Reference: Time Tracking Capabilities

You can view high-level feature descriptions for the capabilities in this product area.

Attendance and Point Tracking

Provides the ability to define, track, and assign points to attendance alerts.

Auditing

Supports the monitoring of time blocks and other time clock events.

Communications and Notifications

Supports the configuration of notifications to send to groups of workers relating to their time entries.

Compliance

Supports various time-entry validations and auditing. The functionality provides the ability to configure:
  • Meal and break rules.
  • Meal and break validations.
  • Time accumulators.
  • Time attestations.
  • Time calculations.
  • Time entry restrictions.
  • Time-entry validations.

Configurable Time Calculations

Supports the creation of calculations for overtime, premiums, and other pay policies to execute when workers enter time. Workday generates calculated time blocks from time blocks that workers report. Workday Payroll and third-party applications can import calculated time blocks for payment of workers. Calculated time can also be exported for use in Workday Scheduling or other external systems. The functionality provides the ability to:
  • Add time to a worker's absence accrual for time in lieu.
  • Apply effective dating to time calculations and time calculation groups.
  • Configure a dynamic date range when time calculations are run.
  • Configure daily evaluation of worker eligibility for time calculations to support midweek changes in worker eligibility.
  • Configure multiple effective-dated snapshots to time calculation groups and most time calculations.
  • Configure pay penalties to workers based on missed meals or breaks, or schedule changes without notice.
  • Control when a worker's work day and work week begins.
  • Create configurable time calculation criteria using time calculation fields.
  • Generate additional hours for overtime, holiday pay, shift differential, and guaranteed hours, as well as generating specific override rates for time entries.
  • Generate temporary results to use in other time calculations.
  • Include time offs in time calculations to evaluate shift differentials and other compensations.
  • Review time-tracking configurations in a tenant, verify tenant configuration against Workday recommendations, and troubleshoot performance issues.
  • Support calculated time offs that cross midnight and week breaker.
  • Support priority order for time calculation processing.
  • Tag time as overtime when workers exceed threshold rules or record time outside of their schedules.
  • Track working hours or overtime against a threshold over a defined reference period.
  • View time-tracking setup data and time calculations for which a particular worker is eligible to help troubleshoot calculation issues.
The functionality supports time entry validations that:
  • Alert reviewers to conditions that need review.
  • Warn workers when entering invalid time entries, or prevent workers from submitting them.
The functionality includes troubleshooting tools to analyze time calculation results and related configurations.

Integration Services

Supports integrations with Workday Time Tracking. The functionality provides the ability to:
  • Create custom time-entry user interfaces.
  • Import and export time and work schedule information.
  • Record the start and end of working time.
  • View time blocks and period schedules for workers.

Payroll Integration

Supports the integration of time tracking with Workday Payroll and payroll interfaces that enable connection with third-party payroll vendors to send and receive payroll data. The functionality supports payment of time in Workday Payroll or third-party payroll applications and time calculations to generate additional calculated time for payment of:
  • Holiday hours.
  • Minimum daily or weekly hours.
  • Minimum rest hours.
  • Overtime.
  • Shift differential.
  • Statutory holiday hours.
The functionality provides the ability to send time tracking details to payroll for:
  • Approved time for current and prior periods.
  • Costing overrides, worktag values, and override rates.
  • Time in hours, days, or unit-based quantities.
  • Reported locations to support U.S. state and local taxation when Workday Payroll for the U.S. is in scope.
The functionality supports the display of:
  • Payroll and pay-period end dates within the time-entry calendar.
  • Worker payroll costing allocation within the time-entry calendar.

Project Time Entry/PSA

Supports entering time against multiple projects or project plan tasks. The functionality supports the:
  • Review and approval of project time by project managers.
  • Use of approved project time for project billing, costing, and management.
The functionality provides the ability to:
  • Analyze project time and approve project time for workers.
  • Capture standard or fully burdened project costs.
  • Configure related worktags for reported project values.
  • Filter projects and tasks for time entry, based on project assignments.
  • Report project roles.
  • Tag time as billable or non-billable.

Related/Linked Absences

Supports calculating pay for shift workers who take time off. The functionality provides the ability to include time off in time calculations such as shift differentials.

Reporting and Analytics

Supports reporting on consolidated absence and time-tracking data. The functionality provides the ability to:
  • Access reports, manager self-service (MSS) tasks, and time-tracking and absence analytics.
  • Access team analytics.
  • Derive worker eligibility for Time Tracking objects and work schedule calendars.
  • Review the variance between workers’ reported and scheduled hours over a period.
The functionality provides the ability to report on:
  • Absence and time-tracking data.
  • Time requests by worker that require preapproval, including overtime.
  • Setup configurations.
  • Time attendance by worker.
  • Time blocks and time clock event details over a specified period.
  • Time blocks for workers and time worked by cost center, location hierarchy, or other organizational filters.
  • Time exceptions and anomalies.
  • Worker time-tracking eligibility by user group.
The functionality includes:
  • A global library of sample Time Tracking configurations.
  • Troubleshooting reports for setup configurations.

Scheduling

Supports business process definitions for work schedule assignment. The functionality provides the ability to:
  • Assign new work schedules to individual workers.
  • Automatically assign work schedule calendars based on calendar rules.
  • Configure editing permissions for worker schedules.
  • Create custom work schedules.
  • Create work schedules for worker assignments based on schedule patterns.
  • Define regular and flexible hours for workers.
  • Define the time of day at which a worker's work day and work week begins.
  • Enable manager schedule adjustments by day.
  • Generate reported time from work schedules.
  • Group work schedule calendars.
  • Import worker schedules into Workday from a third-party scheduling application using integrations.
  • Monitor and manage worker time.
  • Review differences between a worker’s reported and scheduled hours over a period.
  • View all time blocks for workers and time worked by cost center or location hierarchy, or other organizational filters.
  • View worker time-tracking eligibility by organization.

Tailored Time Entry

Supports configurable time-entry options, automated reminders for time entry and approval, and high-volume time entry.
The functionality provides the ability to:
  • Apply effective dating to time entry templates.
  • Capture information about workers’ hours for costing and other purposes.
  • Define default quantity values for time entries.
  • Generate time from schedules and auto-fill from prior week.
  • Generate calculated time blocks for Workday Payroll and third-party applications.
  • Prevent early check-ins for scheduled shifts.
  • Prevent workers from recording time using the Workday mobile application when they’re outside the geofence of a defined location.
  • Record the start and end of working hours on desktop and mobile devices.
The functionality includes:
  • Business processes to enable workers to request to work time that requires preapproval, including overtime.
  • Integrations for time block reporting.
  • Time-entry validations.

Time Approvals and Administration

Supports reviewing, correcting, and approving time. The functionality provides the ability to:
  • Approve time entry notifications individually or in bulk.
  • Bulk enter time for multiple workers.
  • Bulk review and approve project and nonproject time entries and time offs.
  • Exclude workers on approved leave when creating time blocks for workers.
  • Group time-entry validations.
  • Identify time-entry issues during review and approval.
  • Manage time calculations for worker eligibility changes.
  • Request and approve time off for planning aid (doesn't replace actual time entry).
  • Review, approve, deny, and send back timesheets using natural language interactions.
  • View schedules while approving time.
The functionality includes:
  • Reports and templates for reviewing time.
  • Time and scheduling tasks and reports for managers.