Reference: Time Tracking Hub Capabilities

You can view high-level feature descriptions for the capabilities in this product area.

Supports using integrations to import time blocks from third-party time-collection applications into Workday and then using Time Tracking reporting capabilities to gain insight into time data. The functionality provides the ability to:

Identify workers with duplicate configurations.
Monitor time for workers.
Review the creation and modification details for time blocks and time clock events over a specified period.

Supports the ability to configure time-tracking notifications and recurring reminders to:

Enter, review, submit, and approve time.
Resolve unmatched time and missing records.

The functionality supports:

External email and Workday notifications to approve worked time, time off, and requested overtime.
Mobile reminders to record the end of working time.

The functionality provides statutory guidance configuration and sample configuration.

Provides integrations that support extending Workday Time Tracking time entry. The functionality provides the ability to:

Record the start and end of working time.
Review and modify records of working time.
View and create time blocks.
View period schedules and time entry validations for workers.

Supports the integration of time tracking with Workday Payroll and payroll interfaces that enable connection with third-party payroll vendors to send and receive payroll data. The functionality supports payment of time in Workday Payroll or third-party payroll applications and time calculations to generate additional calculated time for payment of:

Holiday hours.
Minimum daily or weekly hours.
Minimum rest hours.
Overtime.
Shift differential.
Statutory holiday hours.

The functionality provides the ability to send time details to payroll such as:

Approved time for current and prior periods.
Costing overrides, worktag values, and override rates.
Reported locations to support U.S. state and local taxation when Workday Payroll for the U.S. is in scope.
Time in hours, days, or unit-based quantities.

The functionality supports the display of:

Payroll and pay-period end dates within the time-entry calendar.
Worker payroll costing allocation within the time-entry calendar.

Supports entering time against multiple projects or project plan tasks. The functionality supports the:

Review and approval of project time by project managers.
Use of approved project time for project billing, costing, and management.

The functionality provides the ability to:

Analyze project time and approve project time for workers.
Capture standard or fully burdened project costs.
Configure related worktags for reported project values.
Filter projects and tasks for time entry, based on project assignments.
Report project roles.
Tag time as billable or non-billable.

Supports calculating pay for shift workers who take time off. The functionality provides the ability to include time off in time calculations such as shift differentials.

Supports consolidated time and absence reporting. The functionality provides the ability to:

Access reports and time-tracking and absence analytics.
Create custom reports with absence and time-tracking data.
Review differences between a worker’s reported and scheduled hours over a period.
View all time blocks for workers and time worked by cost center, location, or other organizational filters.
View worker time-tracking eligibility by organization.

Supports work schedule maintenance. The functionality provides the ability to:

Assign work schedule calendars automatically to multiple or individual workers and override default work schedules that assign to workers based on calendar rules.
Define regular and flexible hours for workers in flex work schedules.
Group work schedule calendars.
Import workers' schedules into Workday from third-party scheduling applications.

Supports the ability to import reported time and enable time adjustments by administrators. The functionality provides the ability to:

Apply effective dating to time entry templates.
Generate calculated time blocks for Workday Payroll and third-party applications.
Process reported project time for use in Workday Projects.
Schedule submission of time.

The functionality supports the use of these configuration setup objects:

Holiday calendars.
Period schedules.
Time code groups.
Time entry codes.
Time entry templates.
Time Tracking eligibility rules.
Work schedule calendars.

Supports administrator adjustments and bulk approval of time. The functionality provides the ability to:

Bulk review and approve project and nonproject time entries and time offs.
Identify time entry issues during review and approval.
Request and approve time off for planning aid (doesn't replace actual time entry).