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Administrator Guide
Last Updated: 2023-09-08
Reference: Talent Acquisition Capabilities

Reference: Talent Acquisition Capabilities

You can view high-level feature descriptions for the capabilities in this product area.

Agencies

Supports access to third-party recruiting agencies and organizations. The functionality supports managing:
  • Candidates from recruiting agencies.
  • Confidential agency postings.
  • Internal agency career sites.
  • Third-party agency relationships.

Background Checks and References

Provides the ability to:
  • Collect referrals from external candidates during the job application process.
  • Initiate background checks.

Browse Jobs

Provides the ability to search and apply for jobs.

Candidate Job Applications Flow

The functionality provides the ability to:
  • Autofill information to job portals.
  • Track candidates drop-off points.
  • Control information gathered using job application templates.
  • Manage recruiting dispositions.
  • Configure previous employee data.

Candidates and Prospects

Provides the ability to:
  • Create prospects.
  • Find and merge duplicate candidates.
  • Group internal and external candidates.
  • Invite candidates and prospects to apply.
  • Create job applications on behalf of candidates.
  • Schedule events for internal and external candidates.

Career Sites

Provides the ability to:
  • Create internal and external career sites.
  • Create candidate accounts on external career sites.
  • Create job alerts for candidates.
  • Search for, apply to, and manage internal job applications.
  • Create custom branding on external career sites.

Communications and Notifications

The functionality provides the ability to:
  • Create a predefined message template to send email notifications.
  • Collect emails and display them in the recruiting email analytics.

Compliance and Data Privacy

Provides the ability to help organizations meet regional compliance and data privacy requirements. The functionality supports:
  • Configuration of terms and conditions based on country, and consent requests from prospects to store data in Workday.
  • Creating an EU cookie policy message, to meet compliance requirements.
  • Linking to an organization’s privacy policy from external career sites to comply with General Data Protection Regulation (GDPR) and other regulatory requirements.
  • Prospect consent collection with terms and conditions. Prospect data purging.

Diversity, Equity, and Inclusion

Provides the ability to gain insight into the candidate pipeline. The functionality supports:
  • Mapping multiple race values to the equivalent EEO categories in EEO reports.
  • Tracking organizational ethnicity and gender goals.
  • Masking candidate profiles to eliminate biased candidate screening.

Interviews

Supports recruiter collaboration across the hiring team. The functionality provides the ability to:
  • Configure and schedule interview reminders to send to candidates.
  • Create questionnaires to gather and review candidate, recruiter, and interviewer data.
  • Collect candidate feedback, and forward feedback to decision makers.
  • Share data with third-parties when scheduling interviews.

Job Application Process

Provides the ability to:
  • Move through more than 1 recruiting stage at a time.
  • Use job posting templates to define content.

Job Postings

Provides the ability to:
  • Add videos to job posting templates.
  • Unpost jobs when a job requisition is filled.

Job Requisition

Provides the ability to:
  • Create confidential job requisitions and make them available to a specific set of users.
  • Create Evergreen requisitions.
  • Freeze and unfreeze job requisitions.
  • Manage job requisition compensation.
  • Populate candidate assessments, compensation details, organization assignments, and questionnaires when creating job requisitions.

Mass Action Capabilities

Provides the ability to:
  • Consolidate tasks.
  • Manage job requisitions in bulk.

Offers and Employment Agreements

Provides the ability to:
  • Configure an offer process. Consolidate and manage large volumes of actions.
  • Enable external candidates to accept or decline offers.
  • Manage conditions of employment for candidates.
  • Regenerate offers.
  • Use offer statuses to track candidates through stages of the offer process.

Referrals

Provides the ability to:
  • Identify a referring worker.
  • Endorse external candidates.
  • Offer rewards to workers for successful referrals.

Screening and Assessments

Supports creating assessments and questionnaires using masked candidate screening. The functionality provides the ability to:
  • Check basic requirements for the position.
  • Embed an assessment test as part of the job application process that the candidate must complete before submitting their application.
  • Assign and report on assessment tests.

Update Talent Profile from Internal Job Application

Provides internal candidates with the ability to update their talent profiles.