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Administrator Guide
Last Updated: 2026-09-04
Reference: Talent Acquisition Capabilities

Reference: Talent Acquisition Capabilities

You can view high-level feature descriptions for the capabilities in this product area.

Agencies

Supports access to third-party recruiting agencies and organizations. The functionality supports managing:
  • Candidates from recruiting agencies
  • Confidential agency postings
  • Internal agency career sites
  • Third-party agency relationships

Background Checks and References

Provides the ability to:
  • Collect referrals from external candidates during the job application process.
  • Initiate background checks.

Candidates and Prospects

Provides the ability to:
  • Create prospects.
  • Find and merge duplicate candidates.
  • Group internal and external candidates.
  • Invite candidates and prospects to apply.
  • Create job applications on behalf of candidates.
  • Schedule events for internal and external candidates.

Career Sites

Provides the ability to:
  • Create internal and external career sites.
  • Create candidate accounts on external career sites.
  • Create job alerts for candidates.
  • Search for, apply to, and manage internal job applications.
  • Create custom branding on external career sites.
Data submitted by Customer into the Service for purposes of publishing onto External Career Sites is considered Customer Content (or Customer Data) as provided in Customer’s subscription agreement with Workday, with the specific exception that this data is
not
 Confidential Information. Providing External Career Sites requires making them publicly available for job seekers.

Compliance and Data Privacy

Provides the ability to help organizations meet regional compliance and data privacy requirements. The functionality supports:
  • Configuration of terms and conditions based on country, and consent requests from prospects to store data in Workday.
  • Creating an EU cookie policy message to meet compliance requirements.
  • Linking to an organization’s privacy policy from external career sites to comply with General Data Protection Regulation (GDPR) and other regulatory requirements.
  • Prospect consent collection with terms and conditions. Prospect data purging.

Diversity, Equity, and Inclusion

Provides the ability to gain insight into the candidate pipeline. The functionality supports:
  • Mapping multiple race values to the equivalent EEO categories in EEO reports.
  • Tracking organizational ethnicity and gender goals.
  • Masking candidate profiles to eliminate biased candidate screening.

Interviews

Supports recruiter collaboration across the hiring team. The functionality provides the ability to:
  • Configure and schedule interview reminders to send to candidates.
  • Create questionnaires to gather and review candidate, recruiter, and interviewer data.
  • Collect candidate feedback and forward feedback to decision makers.
  • Share data with third-parties when scheduling interviews.

Job Application Process

Provides the ability to:
  • Move through more than 1 recruiting stage at a time.
  • Use job posting templates to define content.

Job Postings

Provides the ability to:
  • Add videos to job posting templates.
  • Unpost jobs when a job requisition is filled.

Job Requisition

Provides the ability to:
  • Create confidential job requisitions and make them available to a specific set of users.
  • Create Evergreen requisitions.
  • Freeze and unfreeze job requisitions.
  • Manage job requisition compensation.
  • Populate candidate assessments, compensation details, organization assignments, and questionnaires when creating job requisitions.

Mass Action Capabilities

Provides the ability to:
  • Consolidate tasks.
  • Manage job requisitions in bulk.

Offers and Employment Agreements

Provides the ability to:
  • Configure an offer process.
  • Consolidate and manage large volumes of actions.
  • Enable external candidates to accept or decline offers.
  • Manage conditions of employment for candidates.
  • Regenerate offers.
  • Use offer statuses to track candidates through stages of the offer process.

Referrals

Provides the ability to:
  • Identify a referring worker.
  • Endorse external candidates.
  • Offer rewards to workers for successful referrals.

Screening and Assessments

Supports creating assessments and questionnaires using masked candidate screening. The functionality provides the ability to:
  • Check basic requirements for the position.
  • Embed an assessment test as part of the job application process that the candidate must complete before submitting their application.
  • Assign and report on assessment tests.

Update Talent Profile from Internal Job Application

Provides internal candidates with the ability to update their talent profiles.