Concept: Work Orders

A work order is a record that is unique to each applicant for each assignment. Workday VNDLY automatically creates the work order when a candidate is applied to a job. A work order follows the contractor throughout the entire job workflow, from application to onboarding to completion of the job.

Data from the job and details from the contractor populate the work order. Thereafter, job data is no longer synced to the work order data.

With work orders, you can:

Have multiple work orders for a candidate.

Edit the details of the contractor work order. Depending upon how you've configured your tenant, those edits might require approvals.

View work order details on the profile of the applicant.

Associate checklists to a work order.

Bulk update information. Bulk update changes might also require approvals.

Filter base reports using the work order dataset by status by status, for example to view only work orders for onboarded contractors.

You need to be aware of:

If you edit a job after an associated work order is created, the job edits don't display on the work order. You'll need to go to the associated work order and edit it.

You can edit the source type on a work order only if it's one of these types: Directed, Payrolled, and Supplier sourced.

Previously Workday VNDLY made work orders active at time of onboarding a candidate. They are now created when the candidate is applied. If you have previously been referencing the

Created On

field, you might need to consider using

Pending Offer Release Date

field to reflect more accurately active work orders.