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Administrator Guide
Last Updated: 2023-06-23
Create Overtime Rules

Create Overtime Rules

At least 1 overtime profile and 1 overtime rate must exist.
Overtime rules enable you to select criteria by which an overtime profile is automatically selected on a work order or job. Example: You could create a rule where new jobs located in California automatically select an overtime profile with unique, California overtime rates. When a new job or work order is created, Workday VNDLY selects the overtime profile based on which overtime rule is met. If it doesn’t meet the criteria for any rules, the default overtime profile is applied.
Overtime rules aren’t retroactively applied. Only work orders and jobs created after the criteria group exists will be automatically assigned the appropriate overtime profile. The overtime profile can still be overwritten on the job or work order if needed by users with appropriate permissions.
Sometimes a job or work order might meet the criteria for more than 1 overtime rule. In cases like this, the rule with the most specificity is applied. Example: If you create a rule for jobs located in Ohio, but create a second rule for jobs located in Ohio that are a part of the Human Resources Business Unit, the overtime profile from the second rule would be selected since that rule has more specific criteria.
Workday VNDLY's order of criteria specificity in order from least to most specific is as follows:
  • Country
  • Subdivision (State/Province)
  • Business Unit
    • Sub-Business Unit
  • Region (Parent)
    • Sub-Region
  • Work Site
  • Job Category
    • Sub-Job Category
  • Job Template
  1. From the header, select
    More
    Company Settings
    .
  2. From the
    Timekeeping
     section, select
    Overtime
    .
  3. Select the
    Rules
     tab.
  4. Click
    Create
    .
  5. As you complete the criteria rules fields, consider:
    Option Description
    Criteria Group Name
    Enables you to label the rule you’re creating.
    Criteria
    Enables you to configure when the overtime rule profile should apply. You can select one or more criteria, but only 1 option from each criteria family: Location, Job, Organization. Example: You could select
    Work Site
     and
    Job Templates
    , but not
    Work Site
     and
    Country
    .
    Criteria Type
    This field displays once you select a criteria. The name of the field is determined by the criteria that you selected. Example: If you selected a
    Criteria
     of
    Work Site
    , the criteria type field of
    Work Sites
     displays. You'll need to select one or more work sites that you want the rule to apply to. You can select multiple values for each criteria type.
    Overtime Profile
    The overtime profile that should be applied when the criteria are met.
  6. Click
    Create
    .