Concept: Sequences
Sequences in Workday VNDLY determine how system IDs are formatted and displayed across your tenant. You can customize sequences by adding custom prefixes and specifying padding values.
VNDLY uses these sequence strings by default:
Name | Format | Example |
|---|---|---|
Work Order | WO{seq} | WO00323 |
Statement of Work | SOW{seq} | SOW00456 |
Contractor | C{seq} | C00004320 |
Vendor | V{seq} | V0000216 |
Position ID | P-{seq} | P-912 |
The Position ID only displays in VNDLY tenants that have the Workforce Connector integration enabled.
To manage sequences, from the header select . From the
Foundational Data
section, click Sequences
. You can edit sequences by clicking the pencil icon, or add new sequences by clicking the Add
button. You can't delete sequences. When you edit or add sequences, consider:
Field | Description |
|---|---|
Name
| Name of the sequence. You can't enter duplicate names. |
Format
| Specifies how to format the sequence. The format must always be enclosed in curly braces. Example: {V-{seq}} |
Padding Minimum Width
| Specifies the minimum character length of the sequence. The default value is 7. Example: A value of 7 generates IDs within the range 0000000 to 9999999. |
Increment By
| The amount that increases with each instance of a sequence. |
Starting Value
| Defines the starting value of the sequence. After a sequence has started, this field becomes read-only. You can request changes to this field with VNDLY support if necessary. |
Example: You edit the vendor sequence to use the prefix
VD
instead of the default V
, so a vendor ID displays VD00213 instead of V00213. This change applies across your tenant where the ID displays, including the Vendors
home page, Vendor Details
page, and Active Vendor List
page. Changes you make to the contractor sequence prefix only impacts future contractors. VNDLY doesn't retroactively apply changes to existing contractors.
For the vendor sequence, VNDLY uses any existing custom prefix for contractors and amends it with the letter V. Example: If you have the contractor sequence configured with the prefix C, a vendor ID would display as CV0000216.
For the position ID sequence, you can customize how position IDs display when VNDLY generates them. After you set up the format within sequences, navigate to . From the
Integrations
section, click Workday
. From the General Configuration
tab, enable the setting Use Workday VNDLY to generate position IDs
for the appropriate module. This setting enables VNDLY to use the custom sequence when creating position IDs for Job or Worker Profiles.