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Administrator Guide
Last Updated: 2025-07-11
Grant Access to Other Users' Accounts on Their Behalf in Workday VNDLY

Grant Access to Other Users' Accounts on Their Behalf in Workday VNDLY

  • Have the
    delegation.manage
     permission. This permission is not issued to any user roles or role tags by default.
  • Be a client or MSP user. This feature is not available for vendor or contractor users.
Client or MSP user can grant themselves or others access to another user’s account. The delegate can then take action such as approving timesheets or managing tasks, in situations where a user is unexpectedly absent or forgets to grant delegation access before a planned absence. Users with the permission can also view all delegation assignments on the
Manage Delegation
 page for users who have the same organization unit tied to their security role on their user profile.
While the
delegation.manage
 permission can be assigned to any client or MSP user, Workday recommends you only assign it to program administrators or managers who need to manage delegation access during team absences. Any delegation restrictions in
Delegation Settings
 still apply. For more information, see Set Up Delegation Settings.
Delegation can only be issued to users who have the same organization unit tied to the security role on the user profile.
  1. From the header, click your name and select
    Manage Delegation
    .
  2. Click
    Grant Access
    .
  3. Select the delegator.
  4. Select the delegate.
  5. Select the access duration.
    If you select
    No, access does not end
    , the delegate will be able to access the delegator’s account as long as they’re a user in the system. The delegator and delegate can also end delegation any time by clicking
    End Access
     next to the delegation assignment on the
    Manage Delegation
     page.
  6. Review your grant details and click
    Grant Access
    .
The delegate has access to the delegator’s account, and they both receive notifications about the delegation and its duration. The delegation assignment has an
Active
 status on the
Manage Delegation
 page, and the activity log records the user who performed the action on behalf of the original user.
To access the delegator’s account, the delegate can click their own name in the VNDLY header, select
Manage Delegation
, and click the delegator’s name.
Emily Employee, the timesheet approver for project A, is out of office, and timesheets for her assigned contractors need to be approved before the deadline. Alex Administrator, who can manage user permissions, assigns the
delegation.manage
 permission to Mandy Manager, the resource manager.
Mandy can then grant herself or someone like Carly Employee, the timesheet approver for project B, delegation access to Emily's account via the
Manage Delegation
 page and approve the timesheets on her behalf.